Explanation
1. BACKGROUND
This legislation authorizes the Director of Development to enter into contract with ReEngine Consulting, LLC, in the amount of up to $50,000.00 for the Consultant Services: Kaizen/Lean Process Improvement.
The Department of Development has initiated a procurement effort that will result in the award and execution of a professional service contract for the purpose of providing Kaizen/Lean training and facilitate implementation of a series of process improvements for the City’s Public-Private Partnership (3P) Program. The goal of this process improvement effort is to improve customer service delivery, interdepartmental coordination, and optimize processes for the execution and delivery of 3P projects.
In 2011, the City formalized its Public-Private Partnership (3P) Process in an effort to create an efficient, reliable system for executing complex projects involving multiple development partners. 3P projects are private development projects that are supported by the design and construction of public infrastructure improvements that are funded in whole or in part by the City.
In the first five years of the Public-Private Partnership (3P) Process (2011-2015), the City coordinated 38 Public-Private Partnership (3P) projects totaling $59.7 million. In the past two years (2016-2017), the City has completed 28 Public-Private Partnership (3P) projects totaling $93.6 million. There are currently 48 Public-Private Partnership (3P) projects totaling more than $249.4 million in various phases of the process that are anticipated to be completed by 2020. The pace and volume of 3P projects has increased substantially since 2011 and as such, the City is interested in undertaking a Kaizen/Lean Improvement Process for the 3P Process so that it will better serve its internal and external stakeholders.
The Department of Development solicited Requests for Proposals for the Consultant Services: Kaizen/Lean Process Improvement. The project was formally advertised on the Vendor Services web site from January 4, 2018, to January 25, 2018. The city received two (2) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on February 2, 2018.
Company Name City/State Majority/MBE/FBE/ASN /PHC
ReEngine Consulting, LLC Leander, TX MAJ
Wehr Lean Group Fort Myers, FL unknown
ReEngine Consulting, LLC received the highest score by the evaluation committee and will be awarded the Consultant Services: Kaizen/Lean Process Improvement contract.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against ReEngine Consulting, LLC.
2. VENDOR NUMBER
The vendor number for ReEngine Consulting, LLC is 024679 and expires 2/15/20.
3. FISCAL IMPACT
This contract is jointly funded by the Departments of Development and Public Service. Funds in the amount of $25,000 are available for this contract in the Department of Development, Division of Economic Development’s General Fund budget and funds in the amount of $25,000 are available for this contract in the Department of Public Service Street and Highway Improvement NonBond Fund, Fund 7766. An amendment to the 2018 Capital Improvements fund is necessary for the purpose of providing sufficient spending authority for the aforementioned project expenditure.
4. EMERGENCY DESIGNATION
Emergency action is requested to complete the study by the end of 2018 and in time for the start of the 2019 construction season.
Title
To amend the 2018 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation within the Street and Highway Improvement NonBond Fund; to authorize the Director of Development to enter into contract with ReEngine Consulting, LLC, for professional consultant services in connection with process improvements for the City's Public-Private (3P) Program; to authorize the expenditure of up to $25,000.00 from the Department of Development, Division of Economic Development General Fund and $25,000.00 from the Department of Public Service Street and Highway Improvement NonBond Fund; and to declare an emergency. ($50,000.00)
Body
WHEREAS, the Director of Development has identified the need to enter into a professional service contract to provide Kaizen/Lean Process Improvement services for the City’s Public-Private Partnership (3P) Program; and
WHEREAS, this ordinance authorizes the Director of Development to enter into contract with ReEngine Consulting, LLC, for the Kaizen/Lean Process Improvement described above in the amount of up to $50,000.00; and
WHEREAS, funds in the amount of $25,000.00 are available for this project in the Department of Development, Division of Economic Development General Fund and funds in the amount of $25,000.00 are available for this contract in the Department of Public Service Street and Highway Improvement NonBond Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2018 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that this contract should be authorized immediately to complete the study by the end of 2018 and in time for the start of the 2019 construction season, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvements Budget authorized by ordinance 1010-2018 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project ID | Project Name | Current Authority | Revised Authority | Change
7766 / P530282-100000 / 59-03 Resurfacing (Street & Highway Improvement Carryover) / $111,219.00 / ($25,000.00) / $86,219.00
7766 / P440104-100028 / Miscellaneous Economic Development - 3P Process Review (Street & Highway Improvement Carryover) / $0.00 / $25,000.00 / $25,000.00
SECTION 2. That the transfer of $25,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7766 (Street and Highway Improvement NonBond Fund), from Dept-Div 59-12 (Design and Construction), Project P530282-100000 (59-03 Resurfacing), Object Class 06 (Capital Outlay) to Dept-Div 59-12 (Design and Construction), Project P440104-100028 (Miscellaneous Economic Development - 3P Process Review), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Development be and is hereby authorized to enter into contract with ReEngine Consulting, LLC for the Consultant Services: Kaizen/Lean Process Improvement contract for professional services in an amount of up to $50,000.00.
SECTION 4. That the expenditure of $25,000.00 is hereby authorized in Dept/Division 44-02, Fund 1000, General Fund in Object Class 03 Contractual Services, per the accounting codes in the attachment to this ordinance and the expenditure of $25,000.00 is hereby authorized in Dept/Division 59-12, Fund 7766, Street and Highway Improvement NonBond Fund in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.