Explanation
BACKGROUND: This ordinance authorizes the option to purchase Ready-Mix Concrete, FCDF and Sand for the all city agencies. The term of the proposed option contract will be through April 30, 2017 with the option to extend one additional one year period, subject to mutual agreement of both parties, in accordance with formal bid solicitation SA005321. These materials are used for various repair and construction projects throughout the city. The Purchasing Office opened formal bids on March 13, 2014.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA005321). Thirty-seven bids (37) were solicted. Two bids were received.
One bidder provided pricing only for item5C. The estimated annual expenditure for this item would not exceed $20,000. This item is not recommended for award as the cost to establish and maintain a contract will not result in any savings. City agencies can solicit informal bids as needed.
The Purchasing Office is recommending award of one contract to the lowest, responsive bidder, Anderson Concrete Corporation, CC#314356835, Expiration: March 14, 2016. Total Estimated Annual Expenditure: $250,000.00.
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State database for Findings for Recovery.
This ordinance is being submitted as an emergency because without emergency action Ready Mix Concrete, FCDF and Sand will not be available and the efforts of various city agencies to continue with repair and construction projects would be delayed and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the General Fund. City Departments will be required to obtain approval to expend from their own appropriations.
Title
To authorize the Finance and Management Director to enter into one contract for the option to purchase Ready Mix Concrete, FCDF, and Sand from Anderson Concrete Corporation; to authorize the expenditure of one (1) dollar to establish a contract from the General Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, the City agencies have a need for Ready Mix Concrete, FCDF and Sand for the repair and construction on city projects, and
WHEREAS, the Purchasing Office advertised and solicited formal bids on March 13, 2014 and selected the lowest responsive, responsible and best bid; and
WHEREAS, this ordinance addresses the Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices 2) providing an effective option contract for City Departments to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to ensure Ready Mix Concrete, FCDF and Sand is available and supplied as needed for city agencies for repair and construction projects and that their efforts will not be interrupted, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of City Departments in that it is immediately necessary to enter into one contract for the option to purchase Ready Mix Concrete, FCDF, and Sand thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase Ready Mix Concrete, FCDF, and Sand for all City Departments for the term ending April 30, 2017 with the option to extend for one additional one year period in accordance with Solicitation No SA005321 as follows:
Anderson Concrete Corporation, Items: 1A-1D, 2A-2D, 3A-3D, 4A and 4B, 5A, 5B, 6, 7 and 8. Amount $1.00.
SECTION 2. That the expenditure of $1.00 is hereby authorized from the General Fund; Organization Level 1: 45-01, Fund 10, Object Level 3: 2270, OCA: 450047, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.