Explanation
November 5, 2004 04-080-600
BACKGROUND: The Purchasing Office received and opened bid number SA001317 for one 31,000 GVW Crew Cab and Chassis with Maintenance Body truck on October 28, 2004. This truck is to transport various equipment, supplies and personnel to job sites as needed for the Division of Water. Fifteen bids were received and the Purchasing Office deemed thirteen of them complete. The bids from FYDA Freightliner and White-Allen Chevrolet were non-responsive having changed the City's terms and conditions of payment.
The first vendor, Bob McDorman Chevrolet, Inc., 5885 Gender Road, P. O. Box 207, Canal Winchester, Ohio 43110, met or exceeded all of our specifications. Therefore we are recommending award of this contract go to Bob McDorman Chevrolet, Inc. as the lowest, responsive, responsible and best bidder. We are recommending they be awarded the bid for Item #1, for a 2004 Chevrolet Kodiak CC7E042 cab and chassis with a maintenance body by Kaffenbarger at a price of $79,467.00. The Contract Compliance Number for Bob McDorman Chevrolet, Inc. is 31-0714139. They do not have MBE/FBE status. There were 87 companies solicited and of the bids received no company had MBE/FBE status.
It is requested that this Ordinance be handled in an emergency manner, for this year's funding and to avoid an increase in cost after the beginning of 2005.
FISCAL IMPACT: The Division of Water has allocated $80,000.00 for the 31,000 GVW Crew Cab and Chassis with Maintenance Body truck in the 2004 Budget.
$73,169.00 was spent for a similar type of truck in 2003.
There were no expenditures for this type of truck in 2002.
Title
To authorize the Finance Director to enter into a contract with Bob McDorman Chevrolet, Inc., for a 31,000 GVW Crew Cab and Chassis with Maintenance Body truck, for the Division of Water, and to authorize the expenditure of $79,467.00 from Water Systems Operating Fund, and to declare an emergency. ($79,467.00)
Body
WHEREAS, the Purchasing Office did receive and open bid number SA001317 for the purchase of a 31,000 GVW Crew Cab and Chassis with Maintenance Body truck on October 28, 2004, and
WHEREAS, fifteen bids were received, but two were deemed non-responsive, because they changed the terms and conditions of payment, and
WHEREAS, the first vendor, Bob McDorman Chevrolet, Inc., met or exceeded all of our specifications, therefore, we are recommending award of this contract go to Bob McDorman Chevrolet, Inc., as the lowest responsive, responsible, and best bidder to meet specifications, and
WHEREAS, an emergency exists in the usual daily operation of the Division of Water, Department of Public Utilities, in that it is immediately necessary to authorize the Finance Director to enter into a contract with Bob McDorman, Inc., for a 31,000 GVW Crew Cab and Chassis with Maintenance Body truck, needed by the Distribution activity, for the immediate preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance Director be and is hereby authorized to enter into a contract with Bob McDorman Chevrolet, Inc., as the lowest responsive, responsible, and best bidder, for a 31,000 GVW Crew Cab and Chassis with Maintenance Body truck, for the Division of Water, Department of Public Utilities.
Section 2. That the expenditure of $79,467.00 or as much thereof as may be needed, is hereby authorized from Water Works Fund 600, Department 60-09, OCA Code 602730, Object Level One 06, Object Level Three 6652, to pay the cost thereof.
Section 3. That for the reasons stated in the preamble hereto which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.