Explanation
Background: This legislation is to authorize and direct the Director of Finance and Management on behalf of the Franklin County Municipal Court Clerk to enter into a contract with Maximus Inc for the period of four additional months commencing August 1, 2006 through November 30, 2006 to provide funding for an additional software support services for the Court's CourtView 2000 case management system. An additional amount of time is needed to complete the negotiations for a new software support contract with Maximus, Inc. in conjunction with the City Attorney's Office.
On January 22, 2001, Council approved ordinance 0112-01 authorizing a six-year contract with Maximus, Inc. for the purpose of providing software support for CourtView 2000, the Municipal Court case management system. Further, ordinance 0539-2006 passed on April 3, 2006 provided for four months of the sixth year of a six-year contract to renegotiate a new software contract with Maximus, Inc.
Fiscal Impact: Funds for this budgeted expenditure are available within the Municipal Court Clerk 2006 special revenue fund appropriations.
Emergency: Emergency legislation is requested to maintain ongoing and uninterrupted software support for the CourtView 2000, the Municipal Court case management system.
Contract Compliance Number: Maximus, Inc. 54-1000588, expires 1/23/07
Title
To authorize and direct the Director of the Department of Finance and Management on behalf of the Franklin County Municipal Court Clerk to enter into contract with Maximus, Inc. for the CourtView 2000 software support; to authorize the expenditure of $62,587.00 from the Clerk's computer fund; to declare an emergency. ($62,587.00)
Body
Whereas, Council approved ordinance 0112-01 on January 22, 2001 to establish a six year agreement with Maximus, Inc. for the CourtView 2000 primary software and secondary web-site software support for the Franklin County Municipal Court; and
Whereas, it was necessary to secure support from April 1, though July 31, 2006, four months of the sixth year of a six-year contract, authorized by ordinance 0539-2006; and
Whereas, it is necessary to secure support from August 1, 2006 thru November 30, 2006, for an additional four months totaling eight months of the sixth year of the six year agreement; and
Whereas, continuation of the support agreement with Maximus, Inc. for four additional months is needed to allow the Clerk sufficient time to complete the renegotiation of a new support agreement with Maximus, Inc.; and
Whereas, an emergency exists in the usual daily operation of the Municipal Court Clerk's office, in that it is immediately necessary to provide for ongoing and uninterrupted software support for the Municipal Court's case management system, thereby preserving the public health, peace, property, safety, and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of the Department of Finance on behalf of the Franklin County Municipal Court Clerk be and is hereby directed and authorized to enter into a contract with Maximus, Inc. for four additional months, totaling eight months of the sixth year of a six year contract with Maximus, Inc. for the CourtView 2000 software support service for the period of August 1, 2006 thru November 30, 2006.
Section 2. That for paying the cost thereof the sum of $62,587.00 or so much thereof as may be needed is hereby authorized to be expended from the Municipal Court Clerk special revenue fund, fund 227, organization one 2601, subfund number 02, oca code 260208, object level 1- 03, object level 3 - 3369.
Section 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after if the Mayor neither approves nor vetoes the same.