Explanation
Background: Transportation Division personnel engage in many activities that qualify for capital improvement funding. This includes roadway, alley, sign and signal renovation/installation work. Careful records of personnel, material and equipment expenses this way are maintained. Initially these expenses are incurred by and paid from by the division's operating fund, the Street Construction, Maintenance and Repair (SCM&R) Fund, with subsequent reimbursement planned from the outset from the division's capital improvement fund, the 1995, 1999 Voted Streets and Highways Fund.
This ordinance provides for this reimbursement by authorizing the transfer of $1,000,000.00 from the 1995, 1999 Voted Streets and Highways Fund to the Street Construction, Maintenance and Repair Fund.
Fiscal Impact: Funds for this purpose are budgeted and available within the Transportation Division's 2004 Capital Improvement Budget in the 1995, 1999 Voted Streets and Highways Fund in various projects as follows: alley rehabilitation, $250,000.00; traffic signal installations, $600,000.00; Urban Infrastructure Recovery Fund alley renovation projects, $150,000.00; total $1,000,000.00. This reimbursement represents a major, planned revenue source to the operating fund; lack of reimbursement would result in the division having to curtail critical operating expenses and adversely impact the division reaching its SCM&R Fund's year-end cash balance target.
Emergency action is requested to reimburse the Street Construction, Maintenance and Repair Fund in a timely fashion in the interest of promoting good accounting practices.
Title
To authorize the transfer of $1,000,000.00 from the 1995, 1999 Voted Streets and Highways Fund to the Street Construction, Maintenance and Repair Fund to reimburse eligible capital expenditures initially incurred by and paid from the latter fund to benefit the Transportation Division, and to declare an emergency. ($1,000,000.00)
Body
WHEREAS, Transportation Division personnel engage in many activities that qualify for capital improvement funding including roadway, alley, sign and signal renovation/installation work; and
WHEREAS, careful records of personnel, material and equipment expenses this way are maintained; and
WHEREAS, initially these expenses are incurred by and paid from by the division's operating fund with subsequent reimbursement planned from the outset from the division's capital improvement fund; and
WHEREAS, this reimbursement represents a major, planned revenue source to the operating fund; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that it is immediately necessary to reimburse the Street Construction, Maintenance and Repair Fund in a timely fashion in the interest of promoting sound and accurate accounting practices, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the intra-fund transfer of $1,000,000.00 be and hereby is authorized as follows:
TRANSFER FROM:
Fund / Project# / Project / O.L. 01/03 Codes / OCA Code / Amount
704 / 530104 / Alley Rehabilitation / 06/6631 / 644385 / $250,000.00
704 / 540007 / Traffic Signal Installations / 06/6631 / 644385 / $600,000.00
704 / 440005 / UIRF Alley Renovations / 06/6631 / 644385 / $100,000.00
704 / 440005 / UIRF Alley Renovations-Big Four Alley Closure / 06/6631 / 644385 / $50,000.00
Total Transfer From: $1,000,000.00
TRANSFER TO:
Fund / Project # / Project / O.L. 01/03 Codes / OCA Code
704 / 530104 / Alley Rehabilitation / 10/5501 / 644385 / $250,000.00
704 / 540007 / Traffic Signal Installations / 10/5501 / 644385 / $600,000.00
704 / 440005 / UIRF Alley Renovations / 10/5501 / 644385/ $100,000.00
704 / 440005 / UIRF Alley Renovations-Big Four Alley Closure / 10/5501 / 644385 / $50,000.00
Total Transfer To: $1,000,000.00
SECTION 2. That the inter-fund transfer of $1,000,000.00 be and hereby is authorized as follows:
TRANSFER FROM:
Fund / Project # / Project/ O.L. 01/03 Codes / OCA Code
704 / 530104 / Alley Rehabilitation / 10/5501 / 644385 / $250,000.00
704 / 540007 / Traffic Signal Installations / 10/5501 / 644385 / $600,000.00
704 / 440005 / UIRF Alley Renovations / 10/5501 / 644385 / $100,000.00
704 / 440005 / UIRF Alley Renovations-Big Four Alley Closure / 10/5501 / 644385 / $50,000.00
Total Transfer From: $1,000,000.00
TRANSFER TO:
Fund / O.L. 01/03 Code / OCA Code
265 / 80/0886 / 059265
Total Transfer To: $1,000,000.00
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.