Explanation
BACKGROUND: This ordinance modifies an existing city-wide contract for the option to obtain Screw Conveyor Parts for the Division of Sewerage and Drainage, the sole user. These replacement parts are utilized by the Jackson Pike and Southerly Wastewater Treatment Plants for repairs of the system used in the dewatering process to transport bio-solids. Two parts were inadvertently left of the original proposal and there is immediate need for these parts to make necessary repairs at the Jackson Pike WWTP. The following contract was established in accordance with the sole source provisions of the Columbus City Code, and the contract will expire December 31, 2012 - FL004520, Contract Compliance #99-9999992 expires 12/11/2013.
1. Amount of additional funds: The estimated annual expenditure for this contract is $150,000.00. The Division of Sewerage and Drainage, sole user, must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen, but these two parts were inadvertently left off of the original proposal.
3. Reason other procurement processes not used: The sole source, ML Separation & Conveying, is the owner of the parts drawings and do not sell the drawings nor do they sell to a third party for resale.
4. How cost was determined: Price list has been obtained for these parts. Terms and conditions are in accordance with the original agreement.
This ordinance is being submitted as an emergency because, without emergency action, there is a potential that necessary repairs to wastewater treatment plants would be delayed.
FISCAL IMPACT: No funding is required to extend the option contract. The Division of Sewerage and Drainage must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to modify a universal term contract for the option to obtain Screw Conveyor Parts with ML Separation & Conveying, Inc., and to declare an emergency.
Body
WHEREAS, the Purchasing Office entered into a UTC contract, under the Sole Source provisions of the Columbus City Code, for the purchase of parts for the existing Spaans Babcock OEM Full Flygt Screw Conveyors located at the Jackson Pike and Southerly Wastewater Treatment Plants; and,
WHEREAS, ML Separation & Conveying, Inc. is the sole source for these parts and has submitted pricing for two additional parts that were inadvertently not included in the original contract, FL004520, and it is in the best interest of the City to modify this contract to include this equipment; and,
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to modify FL004520 for the option to obtain Screw Conveyor Parts, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to modify FL004520 with M & L Separation & Conveying, Inc.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.