Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract with Schooley Caldwell Associates for design services. The design services are necessary for the renovation of the second floor, conference room space and a pilot window replacement program in Columbus City Hall. This modification incorporates the design of an audio/video system into the design documents.
This design services contract is necessary to update the original drawings and specifications to reflect current building standards and codes, as well as adjustments to reflect other independent projects occurring at City Hall such as HVAC, plumbing and window upgrades that may potentially begin next year.
Schooley Caldwell Associates has already completed the base design; it would not be prudent to select another firm to complete the design. To bring on a new design firm now would cause unnecessary delays and duplication of work.
This project is presented an emergency in order to keep the design of these improvements on track and to avoid delays in the completion of other projects planned for City Hall such as HVAC, plumbing and window replacement projects.
Fiscal Impact: The cost of this contract modification is $16,800.00. Sufficient funding is available in the Construction Management Capital Improvement Fund, City Hall Conference Room.
Schooley Caldwell Contract Compliance No. 31-0972509, expiration date March 14, 2013.
Title
To authorize the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Schooley Caldwell Associates for design services necessary for the renovation of the second floor conference room space and a pilot window replacement program in City Hall; to authorize the expenditure of $16,800.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($16,800.00)
Body
WHEREAS, Ordinance No. 0730-2008, passed May 7, 2008 authorized the original contract for professional design services for two conference rooms and an office within City Hall and Ordinance 0449-2011, passed April 13, 2011, modified this initial contract; and
WHEREAS, it is necessary for the Finance and Management Director to modify said contract with Schooley Caldwell Associates to update the original drawings and specifications to reflect building standards and codes; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management in that it is immediately necessary to modify a contract with Schooley Caldwell Associates to in order to keep the project moving and to best coordinate this project with other projects underway at City Hall for the preservation of the public health, peace, property, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract on behalf of the Office of Construction Management with Schooley Caldwell Associates for design services necessary for the renovation of the second floor conference room space and a pilot window replacement program in City Hall, 90 West Broad Street.
SECTION 2. That the expenditure of $16,800.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-27
Fund: 746
Project: 570031-100122
OCA Code: 763122
Object Level: 06
Object Level 3: 6620
Amount $16,800.00
SECTION 3. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.