Explanation
BACKGROUND: For the option to purchase Truck Washing Services for the Refuse Collection Division. The term of the proposed option contracts will be one year with an option to renew for one (1) additonal year, if mutually agreed.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001032 GRW). Thirty (MAJ:22, MBE:7, FBE:0) bids solicited; three (MAJ:1, MBE:2) bids received. The apparent low bidder for all items, RJA Mobile Power Wash, was deemed non-responsive to section 4.0 of the specifications (Testing and Evaluation). RJA Mobile Power Wash performance in the wash evaluation was deemed not acceptable by the Refuse Collection evaluation team. The next lowest numerical bidder, On Location Enterprises was found to be acceptable both to the specifications and wash evaluation.
The Purchasing Office is recommending award of a contract to the numerically lowest responsive, responsible and best bidder:
On Location Enterprises, MAJ, CC#143607850
Total Estimated Annual Expenditure: $30,000.00
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. The Refuse Collection Division will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into one contract for the option to purchase Truck Washing Services for Refuse Collection Division with On Location Enterprises, to authorize the expenditure of one dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on March 11, 2004 and selected the lowest, responsive, responsible and best bid; and
WHEREAS, this ordinance addresses Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, refuse trucks are washed to keep the city employees safe; and
WHEREAS, the previous contract for these services has already expired, therefore, this ordinance is being submitted as an emergency measure in order to maintain safety for city employees; and
WHEREAS, an emergency exists in the usual daily operation of the Refuse Collection Division in that it is immediately necessary to enter into contract for an option to purchase Truck Washing Services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to enter into contract for an option to purchase Truck Washing Services in accordance with Solicitation No. SA001032 GRW as follows:
On Location Enterprises, Amount: $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from Purchasing Contract Account, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.