Explanation
1. BACKGROUND
This ordinance provides $116,742.00 to prevent inspection deficits for projects within the Several Divisions in the City of Columbus Capital Improvement Program. Construction Inspection funding is normally authorized in construction legislation and available throughout the project. The amount for inspection is generally estimated by taking a percentage of the construction cost and occasionally the funds set up for this cost are not sufficient to cover the inspection of the project through completion. It is then necessary to request additional funding for the remaining inspection costs. This ordinance authorizes an additional amount of $116,742.00 to establish funding to prevent inspection deficits in various projects. Inspection Funding for the following projects makes up this $116,742.00.
Department of Public Service
Bikeway Development - High Street Share the Road $225.00
Arterial Street Rehabilitation - Henderson Road $8,058.00
Operation Safewalks - South High Street $10,090.00
South High Street ADA Ramps and Sidewalks $11,595.00
$29,968.00
Department of Development
King Lincoln Parking Lot $9,415.00
UIRF - North High Sidewalk at Overbrook $14,000.00
Columbus College of Art and Design $5,000.00
$28,415.00
Department of Public Utilities
Lockbourne Road Area Assessment $33,359.00
Department of Recreation and Parks
Alum Creek Trail $25,000.00
These projects require additional construction inspection funds for varying reasons including project modifications due to expanded scope, unforeseen conditions, weather, construction change orders, etc.
2. FISCAL IMPACT:
Additional construction inspection will be provided by each division. The Department of Public Service Funding Source will be the Build America Bonds Fund, The State Issue II Street Projects Fund, and Federal State Highway Engineering Fund. The Department of Development's funding source is the Northland and Other Acquisitions Fund, The Department of Public Utilities' Funding Source is the 668 Fund, and the Department of Recreation and Parks Funding Source will be the Recreation and Parks Voted Bond Fund.
3. EMERGENCY DESIGNATION
Emergency action is requested in the interest of maintaining proper accounting and Fund integrity in a timely manner.
Title
To authorize the expenditure of $116,742.00 from several city funds for the Department of Public Service, Department of Development, Department of Public Utilities and Recreation and Parks Department for the purpose of providing sufficient funding for Construction Inpection and Administration Services on several projects; to authorize necessary transfer and appropriation to insure proper accounting practices within these funds; to amend the 2010 C.I.B.; and to declare an emergency. ($116,742.00)
Body
WHEREAS, capital improvement projects undertaken by Divisions within the City of Columbus generally include an inspection component; and
WHEREAS, the amount encumbered for inspection is ordinarily an estimate based on the project's construction expense; and
WHEREAS, the actual inspection amounts charged are subject to many variables including but not limited to modifications to contracts due to expanded project scope, unforeseen conditions, weather, construction change orders, and so on; and
WHEREAS, it is necessary to encumber additional funds for some of these projects that have or are projected to exceed the funds originally set up in legislation for construction inspection; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Design and Construction in that funds should be established immediately in order to prevent a net inspection deficit and maintain proper accounting practices, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2010 CIB authorized within ordinance 0564-2010 be amended due to the cancellation of encumbrances as follows:
Project Number / Project / Current CIB Amount / amendment amount / CIB amount as amended
735 / 441745-100000 / King Lincoln District Parking Lots / $0.00 (Carryover) / $41,062.00 (Carryover) / $41,062 (Carryover)
SECTION 2. That the 2010 CIB authorized within ordinance 0564-2010 be amended as follows:
Project Number / Project / Current CIB Amount / amendment amount / CIB amount as amended
746 / 530161-100071 / Roadway Improvements - Misc. Construction Inspection / $100,000.00 / ($11,595.00) / $88,405.00
746 / 530087-100004 / ADA Ramp Projects - South High Street / $0 / $11,595.00 / $11,595.00
SECTION 3. That the 2010 Capital Improvements Budget Ordinance No. 0564-2010 is hereby amended as follows, to provide sufficient budget authority for the award of the agreement stated herein:
Project No. | Project Name | Current Authority | Revised Authority | (Change)
650100-100000 | Sanitary Sewer Contingency | $135,731 | $102,372 | (-$33,359)
650620-100000 | Lockbourne Road Sanitary Sewer | $0 | $33,359 | (+$33,359)
SECTION 4. That the City Auditor is hereby authorized to transfer $33,359.00 within the Sanitary Sewer Build America Bonds (B.A.B.s) Fund, Fund 668; Object Level Three 6630; Division of Sewerage and Drainage; Div. 60-05:
FROM:
Proj. No. | Proj. Name | OCA | Amount
650100-100000 | Sanitary Sewer Contingency | 668100 | -$33,359.00
TO:
Proj. No. | Proj. Name | OCA | Amount
650620-100000 | Lockbourne Road Sanitary Sewer | 668620 | +$33,359.00
SECTION 5. That the Transfer of cash and appropriation within The Build America Bonds Fund be authorized as follows:
Transfer cash and appropriation from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
746 / 530161-100071 / Roadway Improvements - Misc. Construction Inspection / 06-6600 / 766171 / $11,595.00
Transfer cash and appropriation to:
Fund / Project # / Project / Object Level Three Codes / OCA Code
746 / 530087-100004 / ADA Ramp Projects - South High Street / 06-6600 / 746087 / $11,595.00
Transfer Appropriation
From
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
746 / 530161-100071 / Roadway Improvements - Misc. Construction Inspection / 06-6600 / 766171 / $9,315.20
To
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
746 / 530161-100071 / Roadway Improvements - Misc. Construction Inspection / 10-5501 / 766171 / $9,315.20
SECTION 6. That the Transfer of City Match Monies between the following funds be authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
746 / 530161-100071 / Roadway Improvements - Misc. Construction Inspection / 10-5501 / 766171 / $9,315.20
Transfer To:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
764 / 598014-100000 / Henderson Road / 80-0886 / 598014 / $7,252.20
765 / 598082-100000 / South High Sidewalks / 80-0886 / 598083 / $2,018.00
765 / 598096-100000 / High Street Share the Road / 80-0886 / 598096 / $45.00
SECTION 7. That the sum of $18,373.00 be and hereby is appropriated from the unappropriated balance of Fund 764, the State Issue II Street Projects Fund and Fund 765, the Federal-State Highway Engineering Fund, and from all monies estimated to come into said funds from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2010 as follows:
Dept-Div 59-12 Division of Design and Construction
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
764 / 598014-100000 / Henderson Road / 06-6600 / 598014 / $8,058.00
765 / 598096-100000 / High Street Share the Road / 06-6600 / 598096 / $225.00
Dept-Div 59-10 Division of Mobility Options
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
765 / 598082-100000 / South High Sidewalks / 06-6600 / 598083 / $10,090.00
SECTION 8. That the City Auditor is authorized to cancel encumbrance EL009700 due to the completion of the King Lincoln project under the amount authorized. A portion of these canceled funds will be utilized to provide construction inspection funding for this project.
SECTION 9. That the City Auditor is authorized to establish Auditor's certificates totaling $116,742.00 and these funds are authorized to be expended for the payment of construction inspection fees as follows
Dept-Div. 44-01 Department of Development
Fund / Project /Project Name / OCA / O.L. 01-03 Codes / Amount
735 / 441745-100000 / King Lincoln District Parking Lots / 441745 / 6687 / $9,415.00
704 / 440005-100008 / UIRF - North High Sidewalk at Overbrook / 740508 / 6687 / $14,000.00
Dept-Div 59-11 Division of Planning and Operations
Fund / Project /Project Name / OCA / O.L. 01-03 Codes / Amount
704 / 530801-100003 / Downtown Streetscape - Cleveland Avenue / 748013 / 06-6687 / $5,000.00
Dept-Div 59-12 Division of Design and Construction
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
764 / 598014-100000 / Henderson Road / 06-6687 / 598014 / $8,058.00
765 / 598096-100000 / High Street Share the Road / 06-6687 / 598096 / $225.00
Dept-Div 59-10 Division of Mobility Options
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
765 / 598082-100000 / South High Sidewalks / 06-6687 / 598083 / $10,090.00
Fund / Project # / Project / Object Level Three Codes / OCA Code
746 / 530087-100004 / ADA Ramp Projects - South High Street / 06-6687 / 746087 / $11,595.00
Dept-Div 51-01 Recreation and Parks Department
Fund / Project # / Project / Object Level Three Codes / OCA Code / Amount
702 / 510316-100000 / Greenways Projects: Miscellaneous / 6687 / 644625 / $25,000.00
Division of Sewerage and Drainage; Div. 60-05:
Fund / Project # / Project / Object Level Three Codes / OCA Code / Amount
668 / 650620-100000/ Lockbourne Road Sanitary Sewer / 06-6630 / 668620 / $33,359.00 (Inspection Services for Lockbourne Road Sanitary Sewer project)
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 11. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten day after passage if the Mayor neither approves nor vetoes the same.