Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Proline Electric, Inc. for the Lighting Improvements 2023-2024 Project. The contract amount is $651,150.00, with alternates of $265,010.00 and a contingency of $83,840.00.00, for a total of $1,000,000.00. An additional $2,000.00 is being authorized for interdepartmental inspections and fees for a total of $1,002,000.00 being authorized by this ordinance.
This project is a continuation of the Columbus Recreation and Parks Department's annual efforts to add safety and security lighting throughout our facilities in order to improve the effectiveness of existing lighting. The improvements included in this project include exterior park and sports court lighting at Fairwood Park, Big Run Athletic Complex, Dodge Pool, and Maryland Pool. The work will add new high-efficiency LED area lighting along paths, drives, and parking lots, improving safety and security.
After bids were received, it was determined that lighting is needed at Sammons Park. This contract will be modified in the future to include lighting improvements at that location, using the contract's unit prices for the basis of cost.
Vendor Bid/Proposal Submissions (Office of Diversity and Inclusion designation status): Bids were advertised through Vendor Services, in accordance with City Code Section 329, on October 29, 2024 and received by the Recreation and Parks Department on November 19, 2024. Bids were received from the following companies:
Proline Electric (MAJ): $651,150.00
Amerilect (MAJ): not-responsive
After reviewing the bids that were submitted, it was determined that Proline Electric, Inc. was the lowest and most responsive bidder. Proline Electric, Inc. and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
As part of their bid, Proline Electric, Inc. has proposed the following vendors to fulfill the Office of Diversity and Inclusion project goal:
Gold Tech of Ohio (WBE)
Certification of the MBE’s and WBE’s being proposed are in good standing at the time the bid is being awarded.
Principal Parties:
Proline Electric, Inc.
1755 Victor Road NW
Lancaster, Ohio 43130
Michelle Hampson, (740) 687-4571
Contract Compliance Number: 005491
Contract Compliance Expiration Date: July 18, 2025
Emergency Justification: Emergency action is requested as this project involves the installation of safety and security lighting needed to reduce risks to the community at multiple Recreation and Parks locations.
Benefits to the Public: The project improvements will ensure recreational opportunities are safe, equitable, and provide enhanced public safety through improved security lighting.
Community Input/Issues: The locations included in this project were developed with significant input from the community to determine what areas residents felt needed additional security and safety lighting.
Area(s) Affected: Citywide (99)
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by expanding amenities and by maximizing the use of existing recreational facilities for enhanced programming and offerings. Additionally, providing this lighting will create a safer environment for residents and use low energy LED lamps which will minimize environmental impacts and operational costs.
Fiscal Impact: $1,002,000.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this expenditure.
Title
To authorize the Director of Recreation and Parks to enter into contract with Proline Electric, Inc. for the Lighting Improvements 2023-2024 Project; to authorize the transfer of $326,625.55 within the Recreation and Parks Voted Bond Fund; to authorize the amendment of the 2024 Capital Improvements Budget; to authorize the expenditure of $1,002,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($1,002,000.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with Proline Electric, Inc. for the Lighting Improvements 2023-2024 Project; and
WHEREAS, it is necessary to authorize the transfer of $326,625.55 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the amendment of the 2024 Capital Improvements Budget Ordinance 1907-2024 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $1,002,000.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with Proline Electric, Inc. as this project involves the installation of safety and security lighting needed to reduce risks to the community at multiple Recreation and Parks locations, all for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Proline Electric, Inc. for the Lighting Improvements 2023-2024 Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $326,625.55, or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2024 Capital Improvements Budget Ordinance 1907-2024 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects:
Fund / Project / Project Name / Current Revised Authority / Current Remaining Authority / Change / Amended Revised Authority / Amended Remaining Authority
Fund 7702 / P510017-100375 / Sullivant Gardens Park (Voted Carryover) / $200,000 / $200,000 / ($128,835) / $71,165 / $71,165
Fund 7702 / P511013-202403 / 2024 Playgrounds Package 3 (Voted Carryover) / $47,791 / $47,791 / ($47,791) / $0 / $0
Fund 7702 / P511070-100000 / Community Centers Improvements 2024-2025 (Voted Carryover) / $150,000 / $150,000 / ($150,000) / $0 / $0
Fund 7702 / P511065-100000 / Lighting Improvements 2023-2024 (Voted Carryover) / $750,041 / $675,374 / $326,626 / $1,076,667 / $1,002,000
SECTION 7. That for the purpose stated in Section 1, the expenditure of $1,002,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.