Explanation
This ordinance is for the option to purchase National Restaurant Association (NRA) ServSafe Educational Materials on an as needed basis for the Columbus Public Health Environmental Health Program. The materials are to be used by Columbus Public Health for public education, training and testing on proper food processing, handling and preparation by local food businesses. These materials are used by Columbus Public Health to provide a Food Service Managers Food Safety Certification Course called SERVSAFE that started in 1998. The term of the proposed option contract will be through February 28, 2016 with an option to extend this contract subject to mutual agreement for one (1) additional year. The Purchasing Office opened formal bids on November 29, 2012.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004690). Twenty-Seven (27) bids were solicited (MBR: 1, FBE: 2). Three (3) bids were received (FBE: 1).
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bid:
National Restaurant Association Solutions CC#204495726 (expires 10/19/2014)
All Items
Total Estimated Annual Expenditure: $35,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. Columbus Public Health and any other City agency that may want to purchase items on this contract will be required to obtain approval to expend from their own appropriations for their estimated annual axpenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase National Restaurant Association (NRA) ServSafe Educational Materials on an as needed basis with National Restaurant Association Solutions and to authorize the expenditure of one (1) dollar to establish the contract from the Mail, Print Services and UTC Fund. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids November 29, 2012 and selected the lowest, responsive, responsible and best bidder; and
WHEREAS, this ordinance addresses Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts and 4) providing cooperative purchasing opportunities for other local governmental and quasi-governmental entities for the purchase of NRA ServSafe Educational Materials; and
WHEREAS, these educational materials are needed for continuing education, training, testing and certification by Columbus Public Health in food processing, preparation and handling for local food businessses to protect the health and well-being of the general public; and
WHEREAS, the contract will be in effect to and including February 28, 2016, with the option to extend for one (1) additional year subject to mutual agreement of both parties; and
WHEREAS, it is necessary to continue providing these educational materials and associated services in order to preserve the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase National Restaurant Association ServSafe Educational Materials for the term ending February 28, 2016 with the option to extend subject to mutual agreement for one (1) year in accordance with solicitation number SA004690 as follows:
National Restaurant Association Solutons, Items 1 through 5: Amount $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from the Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.