City of Columbus - File #: 0084-2011

• File #: 0084-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/12/2011
• In control: Administration Committee
• On agenda: 2/14/2011
• Final action: 2/16/2011
• Title: To authorize the Director of the Department of Technology to renew an annual hardware/software maintenance and support contract with Seachange International, in accordance with the sole source provisions of the Columbus City Codes and to authorize the expenditure of $12,960.00 from the Department of Technology, Information Services Division, Internal Services Fund. ($12,960.00)

Date	Ver.	Action By	Action	Result
2/16/2011	1	CITY CLERK	Attest
2/15/2011	1	MAYOR	Signed
2/14/2011	1	Columbus City Council	Approved	Pass
2/14/2011	1	COUNCIL PRESIDENT	Signed
2/7/2011	1	Columbus City Council	Read for the First Time
1/24/2011	1	FINANCE DIRECTOR	Reviewed and Approved
1/24/2011	1	Technology Drafter	Sent for Approval
1/24/2011	1	Auditor Reviewer	Contingent
1/24/2011	1	CITY AUDITOR	Reviewed and Approved
1/24/2011	1	Technology Drafter	Sent for Approval
1/24/2011	1	CITY ATTORNEY	Reviewed and Approved
1/24/2011	1	Technology Drafter	Sent to Clerk's Office for Council
1/21/2011	1	Finance Reviewer	Reviewed and Approved
1/20/2011	1	Finance Reviewer	Reviewed and Approved
1/19/2011	1	Technology Drafter	Sent for Approval
1/19/2011	1	EBOCO Reviewer	Sent for Approval
1/19/2011	1	ODI DIRECTOR	Reviewed and Approved
1/19/2011	1	Technology Drafter	Sent for Approval
1/19/2011	1	Finance Reviewer	Reviewed and Approved
1/18/2011	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
1/12/2011	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:

This legislation authorizes the Director of the Department of Technology (DoT) to renew an annual software maintenance and support contract with Seachange International.  The original agreement (ED025897) was entered into in 2006, however in 2010 ordinance 0720-2010, passed by Council November 15, 2010 allowed a one-time 15 month coverage term period so that the beginning term period starts in April instead of January.  This ordinance will provide software upgrades, maintenance and support services for a 12 month period in the amount of $12,960.00 for term period April 1, 2011 through March 31, 2012.

The Department of Technology requires technical support and hardware/software maintenance services from Seachange International to support ongoing operations of a Seachange Broadcast Media video server utilized by Media Services to play/air video files on the City's government and educational cable access channels.  These maintenance and support services provided by Seachange International will allow the city to more effectively and efficiently operate the television access channels.  

Seachange International is the sole proprietor and copyright holder of the Seachange Broadcast Media server.  Accordingly, Seachange International is also the sole source of supply for upgrades, maintenance, support, new releases and additional copies of this product. Therefore, this ordinance is being submitted in accordance with the Sole Source provisions of the Columbus City Code Section 329.07.  

FISCAL IMPACT:

In years 2009 and 2010, the Department of Technology expended $16,200.00 and $12,960.00 respectively for hardware/software maintenance and support with Seachange International.  The 2011 cost for the annual hardware/software maintenance and support contract is $12,960.00. This expenditure is budgeted and available in the Department of Technology Information Services Division, Internal Services Fund.   

CONTRACT COMPLIANCE:

Vendor Name:   Seachange International               FID/CC#:    04-3197974      Expiration Date: 10/13/2012                   

Title

To authorize the Director of the Department of Technology to renew an annual hardware/software maintenance and support contract with Seachange International, in accordance with the sole source provisions of the Columbus City Codes and to authorize the expenditure of $12,960.00 from the Department of Technology, Information Services Division, Internal Services Fund. ($12,960.00)

Body

WHEREAS, the Department of Technology (DoT) has a need to renew an annual contract for hardware/software maintenance and support services from Seachange International to support ongoing operations of a Seachange Broadcast Media server utilized by Media Services to play/air video files of the City's governmental and educational cable access channels (CTV); and

WHEREAS, the cost associated with the 2011 Seachange International contract  is $12,960.00, with the term period being April 1, 2011 through  March 31, 2012; and

WHEREAS, this contract renewal is in accordance with the sole source provisions of the Columbus City Code, Section 329.07, and

WHEREAS, this ordinance is needed to continue receiving software upgrades, support and related services to support the daily operation activities, thereby preserving the public health, peace, property, safety and welfare; now, therefore:

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1:  That the Director of the Department of Technology be and is hereby authorized to renew an annual hardware/software maintenance and support contract, with Seachange International in the amount of $12,960.00, for the term period of April 1, 2011 through March 31, 2012.

SECTION 2: That the expenditure of $12,960.00 or so much thereof as may be necessary is hereby authorized to be expended from:

Div.: 47-02|Fund: 514|Sub-fund: 001|OCA Code: 470202|Obj. Level 1: 03|Obj. Level 3: 3369 |Amount: $12,960.00      

SECTION 3:  That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.

SECTION 4: That this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.

SECTION 5:  That this ordinance shall take effect and be in force from and after the earliest period allowed by law.