Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Facilities Management Division with Dove Building Services for custodial services at the Health Building, 240 Parsons Avenue.
Formal bids were solicited and the City received five responses as follows (0 FBE, 3 MBE):
*AA Janitorial $324,797.00
*Dove Building Services $330,022.66
Aetna Building Maintenance $337,972.52
*K & M Kleening $341,534.40
Vocational Services, Inc. $388,504.48
The Facilities Management Division recommends the bid award be made to the most responsive and responsible bidder, Dove Building Services. AA Janitorial was non-responsive.
Emergency action is requested so that custodial services may continue without interruption, thereby ensuring the cleanliness of the building.
Dove Building Services Contract Compliance No. 31-0918594, expiration date October 1, 2015.
Fiscal Impact: The cost of this contract is $330,022.66. The Facilities Management Division budgeted $300,000.00 from the General Fund Budget. The additional money will come from contract savings within the Facilities Management operating budget.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Facilities Management Division with Dove Building Services for custodial services at the Health Building, 240 Parsons Avenue; to authorize the expenditure of $330,022.66 from the General Fund; and to declare an emergency. ($330,022.66)
Body
WHEREAS, it is necessary to contract for custodial services at the Health Building, 240 Parsons Avenue; and
WHEREAS, the Facilities Management Division formally bid for such custodial services via SA005620; and
WHEREAS, Dove Building Services was deemed the lowest, best, most responsive, and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department in that it is immediately necessary to authorize the Director to enter into a contract with Dove Building Services for custodial services at the Health Building, so that custodial services may continue without interruption, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Facilities Management Division with Dove Building Services for custodial services at the Health Building, 240 Parsons Avenue.
SECTION 2. That the expenditure of $330,022.66 or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Dept. /Div.: 45-07
Fund: 10
OCA Code: 450041
Object Level 1: 03
Object Level 3: 3396
Amount: $330,022.66
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.