Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Kramer Engineers to provide professional services associated with the Lighting Improvements 2023-2024 Project. The contract amount being authorized by this ordinance is $99,800.00. An additional $10,000.00 is being authorized for interdepartmental fees associated with this project for a total of $109,800.00 being authorized by this ordinance.
This project is a continuation of the Columbus Recreation and Parks Department's annual efforts to add safety and security lighting throughout our system. These efforts also improve the efficiency and effectiveness of existing lighting throughout our system. The improvements included in the Lighting Improvements 2023-2024 Project involve exterior park and sports court lighting at the following locations:
Fairwood Park - 1392 Fairwood Avenue
Big Run Athletic Complex - 4205 Clime Road
Dodge Pool - 645 Sullivant Avenue
Maryland Pool - Saunders Park, 1380 Atcheson Street
The work will include the addition of new high-efficiency LED area lighting along paths, drives, and parking lots for increased safety and security. This legislation is for professional design services. This project has an approximate construction budget of $1,500,000.00 and construction is expected to be completed in 2025.
Vendor Bid/Proposal Submissions (ODI designation status):
Proposals were advertised to three firms that were pre-qualified through the bi-annual Request for Statement of Qualification (RFSQ) process, in accordance with City Code Section 329, on April 18, 2024 and received by the Recreation and Parks Department on May 10, 2024. Request for proposals were sent to the following companies:
Kramer Engineers (MAJ)
Advanced Engineering Consultants, LTD (WBE)
Korda/Nemeth Engineering, Inc. (MAJ)
Of note, professional services contracts are quality based selections and not based on price. Costs were not requested nor where they part of this evaluation.
Principal Parties:
Ralph J. Kramer DBA Kramer Engineers
394 Oak Street
Columbus, Ohio 43215
Ralph Kramer, 614-233-6911
Contract Compliance Number: 004629
Contract Compliance Expiration Date: May 10, 2025
Emergency Justification: Emergency action is requested as this project involves the installation of safety and security lighting at multiple facilities and this will allow these safety improvements to be in place for community members at the soonest opportunity possible.
Benefits to the Public: The improved lighting will help ensure that recreational opportunities in our communities are safe and equitable. The lighting will improve public safety by enhancing the surrounding area with additional exterior lighting.
Community Input/Issues: The list of sites included in this project was developed with significant input from the community on areas which residents felt additional security and safety lighting was needed.
Area(s) Affected: Citywide (99)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by maximizing the use of existing recreational facilities for enhanced programming and offerings. These improvements will provide lighting that will create a safer environment for park users. Also, this project will also use low energy LED lamps that will help minimize environmental impacts and operational costs
Fiscal Impact: $109,800.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Kramer Engineers to provide professional services associated with the Lighting Improvements 2023-2024 Project; to authorize the expenditure of $109,800.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($109,800.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with Kramer Engineers to provide professional services associated with the Lighting Improvements 2023-2024 Project; and
WHEREAS, it is necessary to authorize the expenditure of $109,800.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with Kramer Engineers as this project involves the installation of safety and security lighting at multiple facilities and this will allow these safety improvements to be in place for community members at the soonest opportunity possible, all for the preservation of the public health, peace, property, safety, and welfare and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized to enter into contract with Kramer Engineers to provide professional services associated with the Lighting Improvements 2023-2024 Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. For the purpose stated in Section 1, the expenditure of $109,800.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks and Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof,, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.