Explanation
1. BACKGROUND
This ordinance authorizes the Director of Finance to enter into a contract with Ag Pro Ohio LLC and the expenditure of city funds within the Municipal Motor Vehicle Tax Fund, Fund 2266, for the purchase of (1) Skid Steer to repair and maintain city streets and bike lanes for the Department of Public Service, Division of Infrastructure Management.
The Division of Infrastructure Management will use the equipment to repair and maintain city streets and bike lanes as part of the routine maintenance performed by the Street Maintenance team, and this allows citizens to continue to utilize city streets and bike lanes daily. This unexpected loss of a previously purchased skid steer due to a drunk driver has necessitated ordering from Ag Pro Ohio LLC to procure the same type of skid steer so the already existing attachments owned by the department can be used. There is no city UTC for this, and the State of Ohio STS contract for this model is higher in price. This skid steer is on hand and is the lowest priced local option.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Ag Pro Ohio LLC.
2. CONTRACT COMPLIANCE
The contract compliance number for Ag Pro Ohio LLC is CC028089 and expires on 11/08/2026.
3. FISCAL IMPACT
Budgeted funds will be used to purchase this equipment from the Municipal Motor Vehicle Tax Fund, Fund 2266.
4. REQUEST FOR WAIVER OF FORMAL COMPETITIVE BIDDING REQUIREMENTS
A request for waiver of the formal competitive bidding requirements of Columbus City Code Chapter 329 is requested for this purchase so that the Division of Infrastructure Management can purchase the equipment during the current season to clear and maintain city streets and bike lanes to ensure public safety of those using city facilities.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This expenditure is for an equipment purchase and is exempt from the MBE/WBE program.
6. EMERGENCY DESIGNATION
Emergency action is requested to allow the Department of Public Service to contract with Ag Pro Ohio LLC and purchase a replacement skid steer so that the existing attachments for the skid steer needing replaced can be used and that safety is prioritized for all city residents.
Title
To authorize the Director of Finance and Management to enter into contract with Ag Pro Ohio LLC to purchase a replacement skid steer to continue maintaining city streets; to authorize the waiver of the competitive bidding provisions of Columbus City Code; to authorize the expenditure of up to $68,409.30 from the Municipal Motor Vehicle Tax Fund; and to declare an emergency. ($68,409.30)
Body
WHEREAS, funds for this purchase are available in the Municipal Motor Vehicle Tax Fund, Fund 2266; and
WHEREAS, it is in the City's best interests to waive the competitive bidding provisions of City Code Chapter 329 to procure this equipment due to the unexpected loss of a skid steer to be able to utilize the existing attachments for the skid steer that was taken out of service in the current season to ensure continued public safety of public facilities; and
WHEREAS, the Director of Finance and Management is authorized to enter into a contract with Ag Pro Ohio LLC for purchase of a skid steer to maintain city streets and bike lanes for the Department of Public Service, Division of Infrastructure Management; and
WHEREAS, an emergency exists within the Department of Public Service in that it is immediately necessary to authorize the Director of the Department of Public Service to expend city monies to purchase a skid steer from Ag Pro Ohio LLC, for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Ag Pro Ohio LLC for the purchase of (1) John Deere 330 P skid steer to replace a destroyed skid steer to continue the clearing and maintaining of city streets for the Department of Public Service.
SECTION 2. That the expenditure of $68,409.30 or as much thereof as may be needed, is hereby authorized in Fund 2266 (Municipal Motor Vehicle Tax Fund), Dept-Div 5911 (Division of Infrastructure Management) in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That City Council finds it is in the best interest of the City of Columbus to waive the formal competitive bidding requirements of City Code Chapter 329.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.