Explanation
BACKGROUND:
This legislation is to authorize the Director of the Department of Technology and the Director of the Equal Business Opportunity Commission Office, to enter into an agreement with BIP Software, Inc. for software support and upgrade services associated with the BizTrak system. This application is an automated tracking system, utilized by the Equal Business Opportunity Commission Office (EBOCO), pursuant to City Code (C.C.) 3922.02, and is responsible for tracking and monitoring minority and female participation in the city procurement process.
Without full functionality of the BizTrak system, the EBOCO will not be able to generate reports that support an outreach directory, track contract volume, track vendor dollar ranges, vendor utilization, minority and female participation, and other ethnicity participation.
The amount of $5,000.00 will provide funding for the services necessary to support the BizTrak system with a coverage period of July 1, 2010 through June 30, 2011. During the next fiscal year, the City of Columbus may renew and modify this contract to provide additional similar services, contingent upon the written approval of both parties and the City's appropriation and authorization of funds.
Since, the Biztrak system is copyright owned by BIP Software, Inc., this contract is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
FISCAL IMPACT: During fiscal year 2009 the amount of $3,500.00 was expended for software support and upgrade services, with BIP Software, Inc. During, the year of 2008, $3,500.00 and $10,000.00 in 2007, was expended for same services. The amount of $5,000.00 will provide funding for the services necessary to support the BizTrak system for this contract period of July 1, 2010 through June 30, 2011. This amount is budgeted and available with the Department of Technology's Information Services fund.
CONTRACT COMPLIANCE: 74-3216756 Expiration: 9/30/2011
EMERGENCY: Emergency legislation is requested to maintain ongoing and uninterrupted services for the BizTrak system.
Title
To authorize the Director of the Department of Technology and the Director of the Equal Business Opportunity Commission Office, to enter into an agreement with BIP Software, Inc. for software support and upgrade services associated with the BizTrak system; and this agreement is being established in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $5,000.00 from the Department of Technology's Information Services Fund; and to declare an emergency ($5,000.00)
Body
WHEREAS, this legislation is to authorize the Director of the Department of Technology and the Director of the Equal Business Opportunity Commission Office, to enter into an agreement with BIP Software, Inc. for software support and upgrade services associated with the BizTrak system, and
WHEREAS, this application is an automated tracking system, utilized by the Equal Business Opportunity Office, pursuant to C.C. 3922.02, and is responsible for tracking and monitoring minority and female participation in the city procurement process, and
WHEREAS, without full functionality of the BizTrak system, the EBOCO will not be able to generate reports that support an outreach directory, track contract volume, track vendor dollar ranges, vendor utilization, minority and female participation, and other ethnicity participation, and
WHEREAS, the amount of $5,000.00 will provide funding for the services necessary to support the BizTrak system from the period July 1, 2010 through June 30, 2011, and
WHEREAS, this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07, and
WHEREAS, the City of Columbus may modify and renew this contract during the next fiscal year to provide additional similar services contingent upon the written approval of both parties and the City's appropriation and authorization of funds, and
WHEREAS, an emergency exists in the usual daily operation of the City in that it is immediately necessary to enter into contract with BIP Software, Inc. to avoid service interruption, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology and the Director of the Equal Business Opportunity Commission Office, be and is hereby authorized to enter into an agreement with BIP Software, Inc. for software support and upgrade services associated with the BizTrak system. The cost associated with this agreement is for an amount not to exceed $5,000.00, for a coverage period of July 1, 2010 through June 30, 2011.
SECTION 2: That the expenditure of $5,000.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-01|Fund: 514| Subfund: 010|OCA Code: 400347|Obj. Level 1: 03|Obj. Level 3:3369|Amount:$5,000.00
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.