Explanation
This ordinance authorizes the Director of the Department of Technology to renew an existing contract with Brown Enterprise Solutions, LLC for Veeam Data Platform Advance Universal subscription.
The Veeam Data Platform Advance Universal subscription works as a backup system in conjunction with the city’s current infrastructure. The software licensing maintenance and support services are necessary to continue services for protection from events such as data corruption, accidental data deletion, malicious attacks (e.g. recovering from Ransomware) and natural disasters that could take down a city data center (e.g. tornados, fires).
Ordinance 3107-2023 authorized the Director of the Department of Technology to enter into contract for the purchase of Veeam Data Platform Advance Universal subscription in the amount of $122,170.00. The original contract term was for one year, from December 23, 2023, and ending on December 22, 2024. The original contract included the option of three (3) additional one (1) year terms at the same pricing and the same escalator clause renewal options. This ordinance authorizes year one (1) of the agreed three (3) additional renewals for the amount of $130,150.00.
FISCAL IMPACT
The funds for this expenditure have been identified and are available within the Department of Technology, Information Services Division, Information Services Operating Fund, Fund 5100 for a total cost of $130,150.00.
CONTRACT COMPLIANCE
Vendor Name: Brown Enterprise Solutions, LLC
Vendor Acct. #: 010668 (MBE)
CC-010668; Expiration Date: 2/2/2026
MBE-010668; Expiration Date: 12/7/2025
Title
To authorize the Director of the Department of Technology to renew a contract with Brown Enterprise Solutions, LLC for Veeam Data Platform Advance Universal subscription and to authorize the expenditure of $130,150.00 from the Department of Technology, Information Services operating fund. ($130,150.00)
Body
WHEREAS, VEEAM licenses are critical for the protection of the Department of Technology’s infrastructure and network backup system; and
WHEREAS, Ordinance 3107-2023 authorized the Director of the Department of Technology to enter into contract for the purchase of Veeam Data Platform Advance Universal subscription in the amount of $122,170.00; and
WHEREAS, the original contract also included three (3) additional one (1) year terms at the same pricing and the same escalator clause renewal options. This would be year one (1) of the agreed three (3) additional renewals; and
WHEREAS, it is necessary to authorize the Director of the Department of Technology to renew a contract with Brown Enterprise Solutions, LLC for Veeam Data Platform Advance Universal subscription; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology is hereby authorized to renew a contract with Brown Enterprise Solutions, LLC for Veeam Data Platform Advance Universal subscription for the amount of $130,150.00 for the term of December 23, 2024 and through December 22, 2025.
SECTION 2: That the expenditure of $130,150.00, or so much thereof as may be necessary, is hereby authorized to be expended as shown in the attachment to this ordinance. (Please see 2295-2024 EXP)
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.