Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew and modify a contract on behalf of the Facilities Management Division with Kone, Inc. for maintenance and service for various elevators under the purview of the Facilities Management Division. The original contract was authorized by City Council by Ordinance No. 1230-2008 and provides for up to five annual renewals. This is the fourth renewal of the five renewal provisions provided for within the initial contract. A portion of the funds ($14,897) will be used specifically for jail car renovations at the Municipal Court building.
The proposed modification provides funding for elevator violations in various city facilities under the purview of the Facilities Management Division. Kone, Inc. was chosen to perform this work because it is the Facilities Management Division's contractor for normal elevator maintenance. Kone, Inc. has been the elevator maintenance and service provider for the last six years. Therefore, it would not be in the best interests of the City to bid this equipment. Awarding it to another elevator provider could cause a conflict with the current provider's ability to maintain the equipment. This ordinance will allow the Finance and Management Director to modify and increase the contract with Kone, Inc. by $27,357.00. The price of this modification was negotiated between the City and Kone, Inc. Required maintenance and service on elevators is necessary to maintain the State of Ohio Elevator Operating Certificate and ensuring no disruption in service, thereby protecting the safety of elevator users.
Emergency action is requested so that required maintenance and services on elevators is not delayed, thereby protecting the safety of elevator users.
Kone, Inc. Contract Compliance No. 36-2357423, expiration date November 11, 2013.
Fiscal Impact: The Facilities Management Division originally budgeted $178,000.00 in the General Fund Budget to fund this contract. The cost of this renewal is $205,357.00. The cost of this modification is $27,357.00, bringing the total contract to $205,357.00. The additional amount will be funded through a combination of savings in other budget items in the Facilities Management Division general fund and the use of Construction Management Capital Improvement funds.
Title
To authorize the Finance and Management Director to renew and modify a contract with Kone, Inc. for maintenance and service of elevators in various City facilities under the purview of the Facilities Management Division; to authorize the expenditure of $205,357.00 from the General Fund and Construction Management Capital Improvement Fund; and to declare an emergency. ($205,357.00)
Body
WHEREAS, Ordinance No. 1230-2008, passed by City Council on July 21, 2008, in the amount of $141,000.00 authorized the original elevator maintenance and service contract and provided for up to five renewals; and
WHEREAS, Ordinance No. 0848-2009, passed June 22, 2009, in the amount of $156,800.00 authorized the first renewal of the contract and Ordinance No. 0668-2010, passed April 27, 2010, in the amount of $158,800.00 authorized the second renewal of the contract and Ordinance No. 0910-2011, passed June 28, 2011, in the amount of $168,064.00 authorized the third renewal of the contract; and
WHEREAS, this contract renewal authorizes the fourth renewal option provided for within the contract agreement with Kone; and
WHEREAS, it is necessary to renew and modify a contract with Kone, Inc. for the maintenance and service of elevators in various City facilities under the purview of the Facilities Management Division, including jail car renovations at the Municiapl Court building; and
WHEREAS, an emergency exists in the usual daily operations of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to renew and increase a contract with Kone, Inc. to modify said contract with Kone, Inc. for the maintenance and service of elevators in various city facilities under the purview of the Facilities Management Division, thereby protecting the safety of elevator users thereby preserving the public health, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew and modify a contract with Kone, Inc. for elevator maintenance and service of elevators for the Facilities Management Division for the period of August 1, 2012 through July 31, 2013.
SECTION 2. That the expenditure of $205,357.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 010
OCA Code: 450044
Object Level 1: 03
Object Level 3: 3370
Amount: $190,460.00
Division: 45-27
Fund: 707
OCA Code: 707431
Project Code: 570043-100001
Object Level 1: 06
Object Level 3: 6621
Amount: $14,897.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.