Explanation
BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase MMO-MUG Testing Materials for Colilert and Colilert-18, used for the detection of coliforms and E. Coli bacteria in drinking water, from IDEXX Distribution, Inc., the sole source for these items for the Division of Power and Water, the largest user to and including April 30, 2011. This contract was established in accordance with the sole source provisions of the City of Columbus Code section 329.7 (e). FL003429, IDEXX Distribution, Inc. CC# 352186625 (expires 1-29-2012).
1. Amount of additional funds: The estimated annual expenditure for the contract is $28,500.00. Water and Power, the largest user, must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contract.
3. Reason other procurement processes not used: IDEXX Distribution, Inc. remains the sole source for this product.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
FISCAL IMPACT: No funding is required to extend this option contract. Power and Water, the largest user, must set aside their own funding for their estimated expenditures.
Title
To authorize and direct the Finance & Management Director to modify and extend the citywide UTC contracts for the option to purchase MMO-MUG Testing Materials for Colilert and Colilert-18 for the Division of Power and Water.
Body
WHEREAS, the Purchasing Office awarded a contract to IDEXX Distribution in accordance with the sole source provisions of the City of Columbus Code section 329.7 (e); and
WHEREAS, vendor has agreed to extend FL003492 in accordance with the provisions of the original contract at current prices and conditions to and including April 30, 2011, and it is in the best interest of the City to exercise this option; and
WHEREAS, for the continued daily operation of the Division of Power and Water it is necessary to modify and extend FL003492 for an option to purchase MMO-MUG Testing Materials for Colilert and Colilert-18 thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance & Management Director be and is hereby authorized and directed to modify and extend FL003492 with IDEXX Distribution, Inc. to and including April 30, 2011.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.