Explanation
BACKGROUND: For the option to purchase Sewer Brick and Block for the Division of Sewerage and Drainage for use in various sewer repair and replacement projects. The term of the proposed option contract will be through February 28, 2011 with the option to extend this contract for one (1) additional year. The Purchasing Office opened formal bids on November 13, 2008.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003097). Twelve (12) Bids were solicited (F1:1). Two (2) Bids were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder:
Title
To authorize and direct the Finance & Management Director to enter into a contract for the option to purchase Sewer Brick and Block with Hamilton Parker Holdings to authorize the appropriation and expenditure of one dollar to establish the contract from the Purchasing UTC Account; and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids November 13, 2008 and selected the lowest, responsive, responsible and best bid; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for the Division of Sewerage and Drainage to perform various sewer repair and replacement projects; and
WHEREAS, this Sewer Brick and Block is necessary to allow the Division of Sewerage and Drainage to safely maintain their operations, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Sewerage and Drainage Division, in that it is immediately necessary to enter into a contract(s) for an option to purchase Sewer Brick and Block , thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contract(s) for an option to purchase Sewer Brick and Block for the term ending February 28, 2011 with the option to extend for one additional year in accordance with Solicitation No. SA003097 as follows:
Hamilton Parker Holdings: All Items: Amount: $1.00
SECTION 2. That the appropriation and expenditure of $1.00 is hereby authorized from Purchasing UTC Account, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.