Explanation
1. BACKGROUND
This ordinance authorizes the Director of Finance and Management to enter into contract and issue purchase orders as needed with ODRA LLC for the purchase of five Non-CDL 4-wheel mechanical street sweepers. This purchase will be made for the Department of Public Service, Division of Infrastructure Management.
The Division of Infrastructure Management will use the equipment to clean streets throughout the City of Columbus as part of its Street Sweeping Program. The City of Columbus, Fleet Management Division, approved the purchase of this equipment.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (Solicitation RFQ025838) through Vendor Services. The City received three bids for the five Non-CDL 4-wheel mechanical street sweepers on October 5, 2023, and they were tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
ODRA LLC $1,225,700.00 Grand Forks, ND Majority
Southeastern Equipment $1,385,400.00 Cambridge, OH Majority
Jack Doheny Companies, Inc. $22,253,700.00 Northville, MI Majority
The award is to be made to ODRA LLC lowest responsive and responsible and best bidder for the five Non-CDL 4-wheel mechanical street sweepers for their bid of $1,225,700.00.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against ODRA LLC.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for ODRA LLC is CC046190 and expires 08/02/2025.
3. FISCAL IMPACT
Funds are available for this purchase within the Municipal Motor Vehicle Tax Fund.
4. EMERGENCY DESIGNATION
The department requests emergency designation for this ordinance so this equipment can be put into service as quickly as possible to prevent interruption to, or disruption of, the City’s Street Sweeping Program.
Title
To authorize the Director of Finance and Management to enter into contracts with ODRA LLC for the purchase of five Non-CDL 4-wheel mechanical street sweepers for the Department of Public Service; to authorize the expenditure of up to $1,225,700.00 from Municipal Motor Vehicle Tax Fund; and to declare an emergency. ($1,225,700.00)
Body
WHEREAS, the Department of Public Service, Division of Infrastructure Management is responsible for cleaning streets throughout the City of Columbus as part of its Street Sweeping Program; and
WHEREAS, it is necessary to purchase five Non-CDL 4-wheel mechanical street sweepers to assist with cleaning streets throughout the City of Columbus as part of its Street Sweeping Program; and
WHEREAS, this purchase has been approved by the City’s Fleet Management Division; and
WHEREAS, the Purchasing Office received formal bids on October 5, 2023, for five Non-CDL 4--wheel mechanical street sweepers for the Division of Infrastructure Management; and
WHEREAS, ODRA LLC submitted a bid in the amount of $1,225,700.00 for five Non-CDL 4--wheel mechanical street sweepers; and
WHEREAS, it has become necessary in the usual daily operation in the Department of Public Service to authorize the Director of Finance and Management to enter into contracts with and to issue purchase orders to ODRA LLC in accordance with the terms, conditions, and specifications of Solicitation Number RFQ025838 on file in the Purchasing Office; and
WHEREAS, it is necessary to authorize the expenditure of up $1,225,700.00 with ODRA LLC for the purchase of five Non-CDL 4-wheel mechanical street sweepers; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Service in that it is immediately necessary to authorize the Director of Finance and Management to associate all general budget reservations with the appropriate universal term contracts with ODRA LLC so the equipment can be put into service as quickly as possible to prevent interruption to, or disruption of, the City's Street Sweeping Program, all for the immediate preservation of the public health, peace, property, safety, and welfare; and now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish contracts with and issue purchase orders to ODRA LLC for the purchase of five Non-CDL 4-wheel mechanical street sweepers.
SECTION 2. That the expenditure of $1,225,700.00, or so much thereof as may be needed, is hereby authorized in Fund 2266 (Municipal Motor Vehicle Tax Fund), Dept-Div 5911 (Infrastructure Management), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.