Explanation
BACKGROUND:
This legislation is to authorize the Director of the Department of Technology and the Director of the Department of Columbus Public Health, to renew an annual contract for streaming video and phone-based interpretation services with Language Access Network, LLC., at the Health Department's facility located at 240 Parsons Ave. This service is needed to provide language interpretation services for persons with limited English proficiency who receives services at the Health Department clinics.
During fiscal year 2008, the Columbus Public Health Department requested bids for this service through SA002785, with Language Access Network, LLC being the successful bidder. On February 25, 2008, ordinance number 0241-2008 passed, approving the original contract (EL008304) with Language Access Network, LLC., in the amount of $57,000.00, and providing language that allows for renewing the contract through 2013 (five years). This contract will be for the fourth year of the five year contract with a coverage period from April 1, 2011 through March 31, 2012 at a cost of $20,002.50.
This legislation also authorizes The Department of Technology and the Columbus Public Health Department to extend contract (EL010362) and the associated funds with Language Access Network, LLC, to continue providing the services for streaming video and phone-based interpretation services.
EMERGENCY:
There is an immediate need to renew an annual contract with Language Access Network, LLC for maintenance support services to maintain on-going support, allow for uninterrupted daily operations and to expedite prompt payment for services rendered.
FISCAL IMPACT:
In fiscal year 2009, and in 2010 the amounts of $20,000.00 and $20,002.50 respectively were legislated for the contract with Language Access Network, LLC. The $20,000.00 legislated in 2009 was partially utilized ($10,111.10) due to the vendor providing partial services for that year. The 2011 cost for these services is $20,002.50. The amount of $20,002.50 for the 2011 coverage period has been identified and is available within the 2011 Department of Technology, internal services fund, bringing the contract aggregate total to $107,116.10.
CONTRACT COMPLIANCE:
Vendor Name: Language Access Network, LLC CC#/F.I.D#: 20-1186615 Expiration Date: 2/26/2012
Title
To authorize the Director of the Department of Technology and the Director of the Department of Columbus Public Health to renew an annual contract with Language Access Network, LLC, for streaming video and phone-based interpretation services; and to authorize the expenditure of $20,002.50 from the Department of Technology, internal services fund; and to declare an emergency. ($20,002.50)
Body
WHEREAS, a need exists for language interpretation services for persons with limited English proficiency who receive services at the Health Department clinics; and
WHEREAS, ordinance number 0241-2008 authorized the Director of the Department of Columbus Public Health to establish a contract for streaming video and phone-based interpretation services with Language Access Network, LLC., at the Health Department's facility located at 240 Parsons Ave.; and
WHEREAS, the original contract provided language that allows for renewing the contract for additional years through 2013 (five years) and this is the fourth year with a coverage period of April 1, 2011 through March 31, 2012; and
WHEREAS, this legislation also authorizes The Department of Technology and the Columbus Public Health Department to extend contract (EL010362) and the associated funds with Language Access Network, LLC, to continue providing the services for streaming video and phone-based interpretation services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to renew an annual contract with Language Access Network, LLC for streaming video and phone-based interpretation services at the Columbus Public Health Department's facility located at 240 Parsons Ave. and to authorize this expenditure or so much thereof as required, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology and the Director of the Department of Columbus Public Health be and is hereby authorized to renew an annual contract, in the amount of $20,002.50 for the streaming video and phone-based interpretation services with Language Access Network, LLC., at the Health Department's facility located at 240 Parsons Ave, with this being the fourth year of a five year contract with a renewal coverage period of April 1, 2011 through March 31, 2012. This legislation also authorizes The Director of the Department of Technology and the Director of the Columbus Public Health Department to extend contract (EL010362) and the associated funds with Language Access Network, LLC, to continue providing the services for streaming video and phone-based interpretation services.
SECTION 2. That the expenditure of $20,002.50 is hereby authorized to be expended from:
Division: 47-01|Fund: 514|Subfund: 010|OCA Code: 500147|Obj. Level 1:03|Obj. Level 3: 3445|Amount: $20,002.50
SECTION 3. That the City Auditor is authorized to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.