Explanation
1.0 BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Complete General Construction Co. for the Large Diameter Valve Replacements Project; in an amount up to $4,066,694.40; for Division of Water Contract Number 2077.
Work under this contract includes replacement of large diameter valves (24” through 48” diameter) and associated work including linestops, and such other work as may be necessary to complete the contract in accordance with the plans and specifications.
The Community Planning Area is “N/A” since work will be throughout the City of Columbus.
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This project involves repairs to valves on critical large diameter water mains and will improve the reliability of the water distribution system. There was coordination with stakeholders, including a hospital and large commercial customers, during design and this coordination will continue through construction.
3.0 CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened one bid on April 26, 2017 from Complete General Construction Co. in the amount of $4,066,694.40.
3.1 PRE-QUALIFICATION STATUS: Complete General Construction Co. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Complete General Construction Co.’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $4,066,694.40. Their Contract Compliance Number is 31-4366382 (expires 9/14/17, Majority, DAX #006056). Additional information regarding this bidder, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction Co.
4.0 FISCAL IMPACT: A transfer of funds within the Water G.O. Bonds Fund will be necessary as well as an amendment to the 2017 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a construction contract with Complete General Construction Co. for the Large Diameter Valve Replacements Project; to authorize a transfer and expenditure up to $4,066,694.40 within the Water General Obligations Bonds Fund; for the Division of Water; and to authorize an amendment to the 2017 Capital Improvements Budget. ($4,066,694.40)
Body
WHEREAS, one bid for the Large Diameter Valve Replacements Project was received and publicly opened in the offices of the Director of Public Utilities on April 26, 2017; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Complete General Construction Co. in the amount of $4,066,694.40; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the Large Diameter Valve Replacements Project; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Water G.O. Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2017 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract for the Large Diameter Valve Replacements Project, for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to award and execute a contract for the Large Diameter Valve Replacements Project with Complete General Construction Co., 1221 E. Fifth Ave., Columbus, Ohio 43219, in an amount up to $4,066,694.40; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That the transfer of $2,858,976.90 or so much thereof as may be needed, is hereby authorized between projects within Fund 6006 - Water G.O. Bond Fund per the account codes in the attachment to this ordinance. (There is already $1,207,717.50 in Fund 6006, CIP P690521-100003.)
SECTION 4. That the 2017 Capital Improvements Budget is hereby amended, in Fund 6006 - Water G.O. Bonds Fund, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $4,066,694.40 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.