Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a maximum cost reimbursement agreement with Lifestyle Communities for provision of design services for the Hayden Run Road - Leppert Road Intersection improvement in the amount of $106,360.00. The design for this project had previously been completed and the project was to be built along with the Hayden Run Boulevard Part 1 Improvement but it was decided by the City to construct these projects separately. This reimbursement consists of remaining costs for the original project design in the amount of $38,960.00 and costs to update the plans in the amount of $67,400.00.
This project consists of the reconstruction and widening of a portion of Hayden Run Road and Leppert Road and includes the reconstruction of the intersection of Hayden Run Road and Leppert Road, and features curbs, gutters, sidewalks, storm sewers, signalization, street lighting, and various traffic control devices.
It is requested that the competitive bidding requirements of the City Code be waived due to the fact that Lifestyle Communities' Consultant provided the original design for this project and has a unique understanding of the project.
2. CONTRACT COMPLIANCE
Lifestyle Communities contract compliance number is 311468514 and it expires 4/10/11.
3. FISCAL IMPACT
Funding for this reimbursement agreement in the amount of $106,360.00 is available within the Northwest Corridor Fund.
Title
To authorize the Director of Public Service to enter into a maximum cost reimbursement agreement and make payment to Lifestyle Communities for design services for the Hayden Run Road - Leppert Road Intersection improvement project; to authorize the transfer of funds within the Northwest Corridor Fund; to authorize the expenditure of $106,360.00 from the Northwest Corridor Fund; to waive competitive bidding provisions of the Columbus City Codes. ($106,360.00)
Body
WHEREAS, the City has identified the need for and proposes the improvement of a portion of public highway that is described as follows:
Reconstruction and widening of a portion of Hayden Run Road and Leppert Road and other improvements at the intersection of Hayden Run Road and Leppert Road, with portions of said roadway within the municipal corporation limits being hereinafter referred to as the improvement; and
WHEREAS, design of the project was previously completed to construct this project along with the Hayden Run Boulevard Part 1 Improvement project which is now under construction; and
WHEREAS, It was determined by the City that this project should be constructed after the construction of Hayden Run Boulevard Part 1; and
WHEREAS, it is necessary to provide reimbursement to Lifestyle Communities for the design of the original plans and to update the plans so the project can be ready this construction season; and
WHEREAS, it is necessary to authorize the Director of Public Service to enter into a guaranteed maximum cost reimbursement agreement for the completion of the design for this contract; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Service be and is hereby authorized to enter into a maximum cost reimbursement agreement with Lifestyle Communities, 230 West Street, Suite 200, Columbus, OH 43215, in an amount not to exceed $106,360.00.
Section 2. That from the unappropriated monies in Fund 771, the Northwest Corridor Fund, and from all monies estimated to come into said Fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2009, the sum of $106,360.00 be and hereby is appropriated to Department No. 59-12, Division of Design and Construction as follows:
Dept-Div / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
59-12 / 771001 / Dominion Homes - NW Corridor / 06-6631 / 590015 / $97,245.00
59-12 / 771002 / Lifestyle Communities - NW Corridor / 06-6631 / 590016 / $9,115.00
Section 3. That the Transfer of monies and appropriation within the Northwest Corridor Fund, Fund 771 be authorized as follows:
Transfer from:
Dept-Div / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
59-12 / 771001 / Dominion Homes - NW Corridor / 06-6631 / 590015 / $97,245.00
59-12 / 771002 / Lifestyle Communities - NW Corridor / 06-6631 / 590016 / $9,115.00
Transfer to:
Dept-Div / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
59-12 / 771010 / Hayden Run - Leppert Intersection / 06-6631 / 771010 / $106,360.00
Section 4. That the monies appropriated in the foregoing sections 2 and 3 shall be paid upon order of the Director of Public Service and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
Section 5. That for the purpose of paying the cost thereof, the sum of $106,360.00 or so much thereof as may be needed, is hereby authorized to be expended from the Northwest Corridor Fund, Fund 771 as follows:
Dept-Div / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
59-12 / 771010 / Hayden Run - Leppert Intersection / 06-6631 / 771010 / $106,360.00
Section 6. That the formal consultant selection process provisions of Chapter 329 of the City Code be and hereby are waived.
Section 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.