Explanation
1. BACKGROUND: The Purchasing Office has established Universal Term Contracts for flocculator replacement parts, basin collector parts, and flocculation tank/sedimentation basin shaft bearings, with the companies listed below. These parts are needed to refurbish the settling basins and flocculation channels at the Hap Cremean Water Plant. The Division of Power & Water would like to establish Blanket Purchase Orders, based on these contracts, in the amount of $325,000.00.
Vendor UTC# & Expiration Date
Applied Industrial Technologies FL005042 - 8/31/13
Siemens Industry Inc. FL005022 - 7/31/14
Motion Industries, Inc. FL004702 - 9/30/12
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against these companies.
2. CONTRACT COMPLIANCE:
Applied Industrial Technologies, 34-0117420 expires 7/26/13, Majority
Siemens Industry Inc., 13-2762488, expires 4/7/13, Majority
Motion Industries Inc., 63-0251578, EXPIRED, Majority
3. FISCAL IMPACT: This legislation includes a transfer of funds within the Water Works Enlargement Voted Bonds Fund and an amendment to the 2012 Capital Improvements Budget.
Title
To authorize the Finance and Management Director to establish Blanket Purchase Orders, based on existing Universal Term Contracts; for parts needed to refurbish settling basins and flocculation channels at the Hap Cremean Water Treatment Plant; for the Division of Power and Water; to authorize a transfer within and an expenditure up to $325,000.00 from the Water Works Enlargement Voted Bonds Fund; and to amend the 2012 Capital Improvements Budget. ($325,000.00)
Body
WHEREAS, the Purchasing Office has established Universal Term Contracts with Applied Industrial Technologies, Siemens Industry Inc., and Motion Industries, Inc. for flocculator replacement parts, basin collector parts, and flocculation tank/sedimentation basin shaft bearings; and
WHEREAS, the Division of Power and Water needs to purchase these parts to refurbish the settling basins and flocculation channels at the Hap Cremean Water Treatment Plant; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Water Works Enlargement Voted Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2012 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities to authorize the Finance and Management Director to establish Blanket Purchase Orders for parts needed to refurbish settling basins and flocculation channels, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to establish Blanket Purchase Orders for flocculator replacement parts, basin collector parts, and flocculation tank/sedimentation basin shaft bearings, which are parts needed to refurbish settling basins and flocculation channels, from established Universal Term Contracts with Applied Industrial Technologies, Siemens Industry Inc., and Motion Industries, Inc., in a total amount of $325,000.00, for the Division of Power and Water, Department of Public Utilities.
SECTION 2. That the City Auditor is hereby authorized to transfer $325,000.00 within the Division of Power and Water, Dept/Div. No. 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Object Level One 06, Object Level Three 6690, as follows:
Fund No. | Project No. | Project Name | OCA Code | change
606 | 690404-100000 (carryover) | Livingston Ave. 24" W.M. | 606404 | -$325,000
606 | 690507-100000 (carryover) | HCWP Floc/Lime Basin | 665070 | +$325,000
SECTION 3. That the 2012 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | Current Authority | Revised Authority | change
606 | 690404-100000 (carryover) | Livingston Ave. 24" W.M. | $1,815,310 | $1,490,310 | -$325,000
606 | 690507-100000 (carryover) | HCWP Floc/Lime Basin | $0 | $325,000 | +$325,000
606 | 690507-100000 (NEW) | HCWP Floc/Lime Basin | $325,000 | $0 | -$325,000 (authority not needed)
SECTION 4. That the expenditure of $325,000.00 is hereby authorized for parts needed to refurbish settling basins and flocculation channels within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division 60-09, Project No. 690507-100000 (carryover), Object Level Three 6690, OCA Code 665070, as designated below:
Vendor Name Amount
Applied Industrial Technologies $ 46,000.00
Siemens Industry Inc. $144,000.00
Motion Industries, Inc. $135,000.00
$325,000.00
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.