Explanation
BACKGROUND: This ordinance authorizes the purchase of thirty-eight (38) Panasonic "Toughbook" Laptops for the Fire Division from an existing State of Ohio Term Schedule Contract with Insight Public Sector. These laptops are replacement units for the "Toughbook" laptops currently used in fire apparatus by Firefighters and paramedics with CAD and pre-arrival instructions at emergency scenes. The Fire Division has a need to replace existing equipment that is beyond its useful life and will no longer be warranted. Utilizing the State Term Schedule Contract will permit the timely ordering of thirty-eight (38) Panasonic "Toughbook" laptops at a comparable price to previous purchases. Included with this laptop purchase will be an extended five (5) year service warranty agreement. This purchase between the City of Columbus and State of Ohio is authorized by Ordinance 582-87 that allows for the cooperative purchasing between the State of Ohio Department of Administrative Services Cooperative Contracts and other governmental entities.
Bid Information: A State of Ohio Term Schedule Contract exists for this purchase (State Term Schedule STS033 /OAKS Contract No. 534242).
Contract Compliance: Insight Public Sector 36-3949000 (active c.c.)
Emergency Designation: This legislation is to be considered an emergency measure to allow for the immediate purchase of this communications equipment so emergency services can continue without interruption.
FISCAL IMPACT: This ordinance authorizes the expenditure of $199,686.96 from the General Fund; in 2015, the Division of Fire spent $491,151.60 for the purchase of ninety-three (93) Toughbooks. This ordinance is contingent upon the passage of the 2016 General Fund Budget Appropriation.
Title
To authorize and direct the Finance and Management Director to issue a purchase order for Panasonic "Toughbook" laptop computers for the Division of Fire from an existing Cooperative State of Ohio Term Schedule Contract established for such purpose by the State of Ohio Department of Administrative Services Purchasing Office with Insight Public Sector; to authorize the expenditure of $199,686.96 from the General Fund; and to declare an emergency. ($199,686.96)
Body
WHEREAS, the Fire Division has a need to purchase thirty-eight (38) Panasonic "Toughbook" laptops; and
WHEREAS, a State of Ohio Term Schedule Contract established by the State of Ohio with Insight Public Sector, Department of Administrative Services Purchasing Office exists for these purchases; and
WHEREAS, Ordinance Number 582-87 authorized this cooperative purchasing effort between the State of Ohio and other governmental entities; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is immediately necessary to authorize the Director of Finance and management to issue a purchase order for said laptops to replace existing equipment for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to issue a purchase order to Insight Public Sector for the purchase of the purchase of thirty-eight (38) Panasonic "Toughbook" Laptops for the Fire Division in accordance with the existing state of Ohio Term Schedule Contract established by the State of Ohio Purchasing Office with Insight Public Sector, as authorized by Ordinance Number 582-87.
SECTION 2. That the appropriation and expenditure of $199,686.96, or so much thereof as may be necessary, be and is hereby authorized from the General Fund 1000-100010 per the accounting codes in the attachment to this ordinance.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.