Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to issue purchase orders on behalf of the Facilities Management Division, with S.A. Comunale, Inc. for annual smoke and fire alarm testing, inspection and repair, as well as sprinkler inspections, fire pump testing, and fire suppression testing for the Facilities Management Division. This ordinance seeks authority to establish these purchase orders from a State of Ohio Master Maintenance Agreement.
Ordinance No. 582-87 authorizes City agencies to participate in Ohio Department of Administrative Services (DAS) cooperative contracts. The State of Ohio Master Maintenance Agreement (MMA7518) with S.A. Comunale, expires 4/30/22.
Due to the critical nature of Fire Inspection Services required by the Division of Facilities Management, we respectfully request that the competitive bidding provisions of the Columbus City Codes be waived to continue this relationship with the existing provider while the City competitively selects a provider through a Best Value Procurement.
Emergency action is requested so that purchase orders can be established as quickly as possible to ensure an uninterrupted continuation of services.
Fiscal Impact: This ordinance authorizes an expenditure of $167,000.00. The Facilities Management Division budgeted $250,000.00 in the 2021 General Fund Budget.
Title
To authorize the Finance and Management Director to establish purchase orders with S.A. Comunale Company, Inc. for annual smoke and fire alarm testing, inspection, and repair, as well as sprinkler inspections, fire pump testing, and fire suppression testing for the Facilities Management Division in accordance with the terms and conditions of a State of Ohio Master Maintenance Agreement; to waive the formal bidding requirements of the City Codes Chapter 329; to authorize the expenditure of $167,000.00 from the General Fund; and to declare an emergency. ($167,000.00)
Body
WHEREAS, the Facilities Management Division has a need for annual smoke and fire alarm testing, inspection and repair, as well as sprinkler inspections, fire pump testing, and fire suppression testing for city-owned facilities under the purview of the Facilities Management Division; and
WHEREAS, it is necessary to utilize the State of Ohio Master Maintenance Agreement (MMA7518) with S.A. Comunale; and
WHEREAS, Ordinance No. 582-87 authorizes city agencies to participate in Ohio Department of Administrative Services (DAS) and the State of Ohio Master Maintenance Agreement (MMA7518) is available for annual smoke and fire alarm testing, inspection and repair, sprinkler inspections, fire pump testing, and fire suppression testing; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Director of Finance and Management, to establish purchase orders for annual smoke and fire alarm testing, inspection and repair, sprinkler inspections, fire pump testing, and fire suppression testing for city facilities; thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Facilities Management Division, is hereby authorized to establish purchase orders pursuant to the terms and conditions of the State of Ohio Master Maintenance Agreement, as follows:
State Contract No. MMA7518
S.A. Comunale
Contract Compliance No. 34-1122758, Expiration date: February 19, 2023.
Annual smoke and fire alarm testing, inspection and repair, sprinkler inspections, fire pump testing, and fire suppression testing for city-owned facilities under the purview of the Facilities Management Division
($167,000)
SECTION 2. That the expenditure of $167,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in the General Fund 1000, in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Council finds it in the City’s best interest to waive the competitive bidding provisions of Columbus City Code Chapter 329.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.