Explanation
BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase Pager Services for the various City agencies, to and including June 30, 2005. Formal bids were opened by the Purchasing Office on April 8, 1993. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.27. (Proposal No. 112-93). Contract CT-14942, with Arch Wireless was established in accordance with bids received. Their contract compliance number is 22-3317420. This company is not listed on the Auditor of State Findings for Recovery Database. This company is not listed on the Federal Excluded Parties Listing.
1. Amount of additional funds: The estimated annual expenditure for the contract is $65,000.00. The various City agencies must obtain approval to expend from their own budgeted funds for their estimated expenditures
2. Reason additional needs were not foreseen: There is not any reasonable expectation for competition in the marketplace for this contract. Many large companies stopped providing this service. Smaller distributors are unable to compete with the prices we are already receiving. A waiver of the bid process is needed in order to extend the contract for an additional year.
3. Reason other procurement processes not used: The same exact product is required as originally bid. Market research indicates no lower pricing/more attractive terms and conditions are anticipated by rebidding at this time.
4. How cost was determined: Arch Wireless has offered to extend the present costs, terms and conditions for a period of one year.
FISCAL IMPACT: No funding is required to extend the option contract. Each agency must set aside their own funding for their estimated expenditures.
In order to provide uninterrupted service and supply this ordinance is being submitted as an emergency
Title
To authorize and direct the Finance Director to modify and extend the citywide contract for the option to purchase Pager Services with Arch Wireless, to waive formal competitive bidding requirements and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids, and selected the lowest bid; and
WHEREAS, city agencies need pager services and market research through the bid process performed by Franklin County Ohio and research of the market place show that the City of Columbus' present contract for Pager Services with Arch Wireless is still the most economical; and
WHEREAS, vendor has agreed to extend CT-14942 at current prices and conditions to and including June 30, 2005, and it is in the best interest of the City to act on this option; and
WHEREAS, to avoid an interruption in service, an emergency exists in the usual daily operation of the City agencies utilizing pagers for critical service delivery, in that it is immediately necessary to extend CT-14942 for an option to purchase Pager Services thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to modify and extend CT-14942 with Arch Wireless to and including June 30, 2005.
SECTION 2. That in accordance with Section 329.27 of the Columbus City Code, this Council finds the best interest of the City is served by waiving, and does hereby waive Sections 329.06 (Formal Competitive Bidding) and 329.16 (Modifications) of the Columbus City Code.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.
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