City of Columbus - File #: 1626-2006

• File #: 1626-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/13/2006
• In control: Safety Committee
• On agenda: 10/23/2006
• Final action: 10/25/2006
• Title: To amend the 2006 Capital Improvement Budget, to authorize the City Auditor to transfer funds between projects in the Safety Voted Bond Fund, to authorize the Finance and Management Director to enter into a contract for the Fire Division with American LaFrance for purchase of tractor drawn aerial ladders, to waive the provisions of competitive bidding, to authorize the expenditure of $1,712,488.00 from the Safety Voted Bond Fund, and to declare an emergency. ($1,712,488.00)

Date	Ver.	Action By	Action	Result
10/25/2006	1	CITY CLERK	Attest
10/24/2006	1	MAYOR	Signed
10/23/2006	1	Columbus City Council	Approved	Pass
10/23/2006	1	COUNCIL PRESIDENT	Signed
10/10/2006	1	Safety Drafter	Sent for Approval
10/10/2006	1	CITY ATTORNEY	Reviewed and Approved
10/10/2006	1	Safety Drafter	Sent to Clerk's Office for Council
10/6/2006	1	Safety Drafter	Sent for Approval
10/6/2006	1	Auditor Reviewer	Reviewed and Approved
10/6/2006	1	CITY AUDITOR	Reviewed and Approved
10/5/2006	1	Finance Reviewer	Reviewed and Approved
10/5/2006	1	FINANCE DIRECTOR	Reviewed and Approved
9/21/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
9/21/2006	1	Finance Reviewer	Reviewed and Approved
9/18/2006	1	Safety Drafter	Sent for Approval
9/15/2006	1	Safety Drafter	Sent for Approval
9/15/2006	1	EBOCO Reviewer	Reviewed and Approved
9/15/2006	1	ODI DIRECTOR	Reviewed and Approved
9/15/2006	1	ODI DIRECTOR	Reviewed and Approved
9/14/2006	1	Safety Reviewer	Reviewed and Approved
9/14/2006	1	SAFETY DIRECTOR	Reviewed and Approved
9/13/2006	1	Safety Drafter	Sent for Approval
9/13/2006	1	Safety Reviewer	Reviewed and Approved

Explanation

BACKGROUND:  

Need:       There is a need to transfer funds within the Fire Safety Bond Fund to fund and to purchase two (2) tractor drawn aerial ladders.  This ordinance amends the 2006 Capital Improvement Budget and authorizes the transfer of $238,705.00 from the Fire Station Land Acquisition Project to the Fire Apparatus Replacement Project, and enters into a contract for the purchase of tractor drawn aerial ladders for the Columbus Fire Division.  

Bid Information:      This ordinance also authorizes the Finance and Management Director to waive the provisions of competitive bidding and enter into a contract for the purchase of two (2) tractor drawn aerial ladders from American LaFrance.  

Formal bids were solicited via SA002111 and opened August 17, 2006 with all bidders submitting non-responsive bids.  Specifications were written such that an award was not possible without the waiver of competitive bidding.  Bids were considered on an informal basis; the lowest numerical bidder was not chosen in that the apparatus bid did not meet the ladder height requirements, and therefore the next lowest numerical bidder, American LaFrance, was chosen.

American LaFrance is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State database for Findings for Recovery.

Contract Compliance:      American LaFrance - #203680664

EMERGENCY ACTION is requested so that the construction of this custom apparatus can begin promptly.

FISCAL IMPACT:  The transfer necessary for this purchase will be transferred from the Fire Station Land Acquisition Project to the Fire Apparatus Replacement.

Title

To amend the 2006 Capital Improvement Budget, to authorize the City Auditor to transfer funds between projects in the Safety Voted Bond Fund, to authorize the Finance and Management Director to enter into a contract for the Fire Division with American LaFrance for purchase of tractor drawn aerial ladders, to waive the provisions of competitive bidding, to authorize the expenditure of $1,712,488.00 from the Safety Voted Bond Fund, and to declare an emergency.  ($1,712,488.00)

Body

WHEREAS, it is necessary to amend the 2006 Capital Improvement Budget and transfer funds in order to enter into a contract for the purchase of fire apparatus; and

WHEREAS,      formal bids were solicited by the Purchasing Office via SA002111 with no bidders submitting responsive bids; and

WHEREAS,      specifications submitted by the Fire Division prevent the award without a waiver of competitive bidding; and

WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with American LaFrance for the purchase of fire apparatus, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1.  That the 2006 Capital Improvement Budget is hereby amended as follows:

CURRENT CIB: (Carryover Authority)

Dept/Div: 30-04; Fund: 701; Project Number 340104 - Fire Station Land Acquisition Project; Amount $342,844.00

Dept/Div: 30-04; Fund: 701; Project Number 340101 - Fire Apparatus Replacement Project; Amount $1,929,379.00

REVISED CIB: (Carryover Authority)

Dept/Div: 30-04; Fund: 701; Project Number 340104 - Fire Station Land Acquisition Project; Amount $4,139.00

Dept/Div: 30-04; Fund: 701; Project Number 340101 - Fire Apparatus Replacement Project; Amount $2,268,084.00

SECTION 2.  That the City Auditor is hereby authorized and directed to transfer funds within the Safety Capital Improvement Fund as follows:

FROM:

Dept/Div: 30-04; Fund: 701; OCA 644559 - OL3 6641 - Project Number 340104 - Fire Station Land Acquisition Project; Amount $338,705.00

TO:

Dept/Div: 30-04; Fund: 701; OCA 644559 - OL3 6641 - Project Number 340101 - Fire Apparatus Replacement Project; Amount $338,705.00

SECTION 3.  That the Finance and Management Director is hereby authorized to enter into a contract for the Fire Division with American LaFrance for the purchase of fire apparatus.

SECTION 4.  That the expenditure of $1,712,488.00, or so much thereof as may be necessary, be and is hereby authorized and approved as follows:

Dept./Division: 30-04; Fund: 701; OCA 644559 - OL3 6641 - Project: 340101 - Fire Apparatus Replacement.

SECTION 5.  This Council finds it is in the best interest of the City of Columbus to waive the provisions of Section 329.06 of the Columbus City Codes to permit the aforementioned purchase.

SECTION 6.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.