Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify a professional services contract with American Structurepoint to add funds for design of the Arterial Street Rehabilitation-Hudson Street - I71 to Cleveland Avenue project.
Ordinance 3295-2018 authorized the Director of Public Service to enter into a professional services contract with American Structurepoint for the Arterial Street Rehabilitation-Hudson Street - I71 to Cleveland Avenue project. Ordinance 1688-2019 modified the contract to add funds in an amount of $300,000.00. Ordinance 3183-2019 modified the contract to add funds in an amount of $800,000.00. This ordinance authorizes the Director of Public Service to modify the contract in an amount up to $100,000.00.
This is a planned modification that is necessary to proceed with drainage and waterline revisions that are required based on plan comments late in design. Revisions are necessary to obtain plan signatures. It was deemed to be more cost efficient to modify the existing contract than to bid this part of the work.
The original contract amount: $650,000.00 (PO150585, Ord. 3295-2018)
The total of Modification No. 1: $300,000.00 (PO183313, Ord. 1688-2019)
The total of Modification No. 2: $800,000.00 (PO205799, Ord. 3183-2019)
The total of Modification No. 3: $100,000.00 (Ord. 0406-2021)
The contract amount including all modifications: $1,850,000.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against American Structurepoint.
2. CONTRACT COMPLIANCE
American Structurepoint’s contract compliance number is CC007019 and expires 7/16/2021.
3. FISCAL IMPACT
Funding is available within the Streets and Highways Bond Fund, Fund 7704, Project P530103-100068 (ASR - Hudson St - I71 to Cleveland Ave) in the amount of $100,000.00. The funds are appropriated.
4. EMERGENCY DESIGNATION
Emergency action is requested to prevent delays in the project schedule.
Title
To authorize the Director of Public Service to enter into a contract modification with American Structurepoint in connection with the Arterial Street Rehabilitation-Hudson Street - I71 to Cleveland Avenue project; to authorize the expenditure of up to $100,000.00 from the Streets and Highways Bond Fund for the modification; and to declare an emergency. ($100,000.00)
Body
WHEREAS, contract no. PO150585 with American Structurepoint, in the amount of $650,000.00, was authorized by ordinance no. 3295-2018; and
WHEREAS, contract no. PO183313 with American Structurepoint, in the amount of $300,000.00, was authorized by ordinance no. 1688-2019; and
WHEREAS, contract no. PO205799 with American Structurepoint, in the amount of $800,000.00, was authorized by ordinance no. 3183-2019; and
WHEREAS, it has become necessary to modify the contract in an amount up to $100,000.00 and provide additional funds for the Arterial Street Rehabilitation-Hudson Street - I71 to Cleveland Avenue project; and
WHEREAS, it is necessary to expend funds to pay for the contract modification; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into a contract modification with American Structurepoint to prevent delays in the project schedule, to preserve the safety of the traveling public thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with American Structurepoint, 2550 Corporate Exchange Drive, Suite 300, Columbus, Ohio, 43231, for the Arterial Street Rehabilitation-Hudson Street - I71 to Cleveland Avenue project in the amount of $100,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 2. That the expenditure of $100,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P530103-100068 (Arterial Street Rehabilitation-Hudson Street - I71 to Cleveland Avenue), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.