Title
CITY OF COLUMBUS RECORDS COMMISSION
Contact Name: Monique L. Goins-Ransom
Contact Telephone Number: 614-645-0845
Contact Email Address: mlgoins-ransom@columbus.gov
Body
CITY OF COLUMBUS
RECORDS COMMISSION
Meeting No. 2 - 2026
May 18, 2026
10:00 A.M.
City Council Conference Room 225
- MINUTES -
ROLL CALL - The City of Columbus Records Commission met on Monday, May 18, 2026, at 10:04 a.m. in the City Council Conference Room 225.
The following Records Commission Members or his/her designees were present:
- Melanie Crabill, Commission Chair, Mayor’s Office
- Josh Monroe for City Attorney Zach Klein, Records Commission Chief Legal Officer
- Jennifer Atkinson for City Auditor Megan Kilgore, Records Commission Chief Fiscal Officer
- Toya Johnson, City Clerk, Records Commission Secretary
-
- Also present:
- Monique Goins-Ransom, Records Commission Coordinator
- Angie Blevins, Citizens Representative
- Sarah Yersavich, MA2, OSS
- Sherri Host, MA2, OSS
- Ali Brumfield, MA2, OSS-DPS
- Jennifer L. Moore, Assistant Director, Department of Finance
CALL TO ORDER
The meeting was called to order by Ms. Crabill.
APPROVAL OF MINUTES
A motion was made by Ms. Blevins to approve the Minutes from the February 9, 2026 meeting. The motion was seconded by Clerk Johnson.
The Clerk called the roll.
All members present voted in the affirmative. The Minutes were approved as submitted.
OLD BUSINESS
(There was no old business)
NEW BUSINESS
Ms. Crabill introduced Item #1. Department of Neighborhoods submitted an RC-2 with one (1) amendment to their retention schedule. Copies of the full retention schedule are available upon request.
The following schedule amendment was submitted:
Schedule Number 311-04
Record Title: Social media posts, brochures, pamphlets, posters, photographs, and promotional materials intended for distribution to the public upon request and/or for internal distribution.
Retention Period: Instead of retaining until obsolete and updating with current information, posts will be removed once the event date has passed or when updated information is required.
Media Type: Paper/Electronic/Social media posts/information
Ms. Crabill asked if there were any questions or discussion on this request. Hearing none, she asked for a motion to approve Item #1.
A motion was made by Clerk Johnson to approve Item #1. The motion was seconded by Ms. Blevins.
The Clerk called the roll.
All members voted in the affirmative. The item was approved as submitted.
OTHER BUSINESS
Ms. Crabill asked if there was any other business to come before the Commission.
There being none, a motion was made by Clerk Johnson and seconded by Ms. Blevins to adjourn the meeting.
The Clerk called the roll. All members voted in the affirmative.
The motion carried.
The next Records Commission meeting will be held on September 21, 2026.
The meeting was adjourned at 10:08 a.m.