Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Elford, Inc. for the City Print Room, to be located at south side of the Front Street Parking Garage located at 98 North Front Street.
In preparation for the demolition of the 109 North Front Street Building, the Print Room will be relocated to the southwest storefront area of the Front Street Parking Garage. This new ground level location for the City Print Room will provide for greater operational efficiency; properly up-fit for a fully functional printing operation; provide for optimal ventilation and power needs; and allow easy access to and from the offices and agencies of the City that utilize these print services.
The scope of work for the Print Room was designed to include portions of work from the ongoing interior renovation of the Parking Garage. Performing this work as part of the City Print Shop project will provide construction and phasing efficiencies for all of the overall Garage renovation project for issues such as hazardous materials abatement, new electrical service to the Garage, and heating and ventilation work that is necessary to fully service the facility and enable to subsequent renovations of other areas on the ground level.
Formal bids were solicited and the City received seven bids on February 28, 2013 as follows (0 FBE, *1 MBE):
Elford, Inc. $731,978.00
Gutknecht Construction $774,000.00
2K General Company $777,000.00
General Temperature Control $832,000.00
Charter Hill Construction $853,000.00
Good Home Maintenance $854,497.00
*Williamson Builders $911,957.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, Elford, Inc.
Emergency action is requested to meet the operational needs of the City Print Shop, thereby providing necessary services for agencies of the City that utilize these print services.
Elford, Inc. Contract Compliance No. 31-4371060, expiration date March 12, 2015.
Fiscal Impact: The cost of this contract is $731,978.00. Sufficient funding for this project is available in the Construction Management Capital Improvement Fund.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Elford, Inc. for the City Print Room; to authorize the expenditure of $731,978.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($731,978.00)
Body
WHEREAS, the Finance and Management Department, Office of Construction Management desires to enter into a contract for the City Print Room; and
WHEREAS, Elford, Inc. is the most responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with Elford, Inc. for the City Print Room, to meet the operational needs of the City Print Shop, thereby providing necessary services for agencies of the City that utilize these print services, thereby protecting the public health, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Elford, Inc. for the City Print Room to be located at south side of the Front Street Parking Garage located at 98 North Front Street.
SECTION 2. That the expenditure of $731,978.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-50
Fund: 733
Project: 570030-100120
OCA Code: 733120
Object Level 1: 06
Object Level 3: 6620
Amount: $731,978.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.