Explanation
Background:
The City of Columbus owns Genoa Park immediately east of COSI along with the building that COSI operates which is located at 333 W. Broad St., Columbus, Ohio, 43215. The City has determined that it is in their best interest to enter into an agreement with the Franklin County Historical Society (dba COSI) for the purposes of renovating and improving the building and surrounding grounds. In order to facilitate the renovation of the building, it is necessary for the City and COSI to enter into this agreement for the purposes of setting forth the terms and conditions therein. The guaranteed maximum cost to be reimbursed by the City for the design and construction of improvements shall not exceed $1,100,000.00. This ordinance allows the Director of Recreation and Parks to authorize payment of Recreation and Parks Voted Bond Funds for the renovation of the COSI facility.
2014 improvements will include but are not limited to: ADA improvements, carpet replacements, kitchen improvements, sound system upgrades, lighting upgrades, signage, and planetarium project construction.
Principal Parties:
Franklin County Historical Society (dba COSI)
Contract Compliance is #314383802
This is a non-profit organization.
Fiscal impact:
The expenditure of $1,100,000.00 is budgeted in the Voted Recreation and Parks Bond Fund. This ordinance is contingent upon the City's 2014 Bond Sale.
Emergency Justification:
Emergency action is requested so that design and construction phases are completed on time.
Title
To authorize and direct the Director of Recreation and Parks to enter into a Guaranteed Maximum Reimbursement Agreement pursuant to Section 186 of the Columbus City Charter with the Franklin County Historical Society, dba COSI, for the renovation of the COSI facility and surrounding grounds; to authorize the expenditure of $1,100,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($1,100,000.00)
Body
WHEREAS, it is necessary for the Department of Recreation and Parks to enter into a Guaranteed Maximum Cost Agreement with Franklin County Historical Society for the purpose of design and construction services for the renovation of the COSI facility and surrounding grounds; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that design and construction phases are completed on time; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized and directed to enter into a Guaranteed Maximum Reimbursement Agreement pursuant to Section 186 of the Columbus City Charter with the Franklin County Historical Society for the purpose of design and construction services for the renovation of the COSI facility and surrounding grounds.
SECTION 2. That to pay the cost of said contract, the expenditure of $1,100,000.00 or so much thereof as may be necessary, be and is hereby authorized from the Recreation and Parks Voted Bond Fund No. 712, Department 51-01, as follows:
OCA Object
Fund Project Title Project No. Code Level 3 Amount
712 Cap Fd 712 - COSI 510622-100000 712622 6620 $1,100,000
SECTION 3. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 4. That the monies in the foregoing Section 2 shall be paid upon order of the Director of Recreation and Parks, and that no order shall be drawn or monies paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.