Explanation
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Complete General Construction Co. for the construction of the Olentangy Trail-Antrim Park and Bethel Rd Connector.
Background: In 2014, the Department was awarded funding for construction funds to improve safety and access to the Olentangy Trail, from Antrim Park to Bethel Road. The work will include widening the trail from 9’ to 12’, constructing a ramp with tunnel from the trail to the Bethel Road corridor, and constructing a path along Bethel Road to Anheuser Busch Park on Olentangy River Road. The Olentangy Trail is the busiest trail in Ohio, and several segments of the trail receive over 1,000 users per day. Over 20,000 residents live along the Bethel Road corridor, yet have no access to the trail. As well, the stretch of trail between Antrim Park and Bethel Road is the narrowest, most congested section of the 14 mile trail.
The construction costs for this project will be $3,245,010.67 with a contingency of $230,000.00 and construction inspection $185,000.00 for a total project construction cost of $3,660,010.67
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on February 14, 2019 and received by the Recreation and Parks Department on March 14, 2019. Bids were received from the following companies:
Company Status Amount
Complete General Const. Co. (MAJ) $3,245,010.67
The Righter Co., Inc. (MAJ) $3,621,502.30
Shelly and Sands, Inc. (MAJ) $3,858,999.19
Sunesis Construction Co. (MAJ) $3,801,869.09
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on February 14, 2019 and received by the Recreation and Parks Department on March 14, 2019.
After reviewing the proposals that were submitted, it was determined that Complete General Co. was the lowest and most responsive bidder. The ODOT requirement is that 8% of the contract be DBE performed.
Complete General Co. and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Complete General Construction Co.
1221 E. Fifth Ave.
Columbus, OH 43219
Lee Guzzo, 614.258.9515
CCN: 31-4366382
August 31, 2019
Emergency Justification: An emergency is being requested in order to enter into said contract due to ODOT requirements that the construction contract and grant funding be encumbered by May 14, 2019.
Benefits to the Public: This project will provide safe access for thousands of residents along the Bethel Road/Olentangy River Road corridor by constructing a fully compliant connector from the trail to Bethel Road; constructing a shared use path along Bethel Road to Olentangy River Road/Anheuser Busch Park, creating a new, easy access trail head and also providing improvements to the existing Olentangy Trail by widening the path from 9’ to 12’ to increase capacity.
Community Input/Issues: Involvement was performed with the local residents, the Northwest Area Commission, and business owners during the design process. The Community was provided alternatives and best practices for safely integrating trail users into a busy commercial area fronted by a high traffic roadway. The final design reflected input from all stakeholders input on connection, route, and terminus of the project.
Area(s) Affected:
Community Areas 34 - Northwest
All Columbus trail users.
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by improving access to trails and greenways corridors. Provide safe connections for nearby neighborhoods to the regional trail network.
Fiscal Impact: This ordinance will authorize the appropriation of $2,665,951.00 in grant funds in the Recreation and Parks Grant Fund 2283. This ordinance will also authorize a grant match of $994,059.67 from the Recreation and Parks Voted Bond Fund 7702. $994,059.67 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of the grant match and contract. There is a total of $3,660,010.67 available for this project.
ODOT/MORPC TAP Grant $2,665,951.00 (ODOT PID 99743)
Local CRPD $ 994,059.67
Title
To authorize the Director of the Recreation and Parks Department to enter into contract with Complete General Construction Co. for the construction of the Olentangy Trail-Antrim Park and Bethel Rd Connector; to authorize the appropriation of $2,665,951.00 in grant funds in the Recreation and Parks Grant Fund; and transfer an amount up to $994,059.67 in the Recreation and Parks Bond Fund; to authorize the expenditure of $3,660,010.67 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($3,660,010.67)
Body
WHEREAS, it is necessary to authorize the Director of Recreation and Parks o enter into contract with Complete General Construction Co. for the construction of the Olentangy Trail-Antrim Park and Bethel Rd Connector; and
WHEREAS, it is necessary to authorize the transfer of $994,059.67 between projects within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the appropriation of $2,665,951.00 in grant funds in the Recreation and Parks Grant Fund 2283; and
WHEREAS, it is necessary to amend the 2018 Capital Improvements Budget; and
WHEREAS, it is necessary to authorize the expenditure of $3,660,010.67; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into said contract due to ODOT requirements that the construction contract and grant funding be encumbered by May 14, 2019 for the preservation of public health, peace, property and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That Ordinance Number 0057-2019 authorized and directed the Director of Recreation and Parks to enter into an agreement with the Ohio Department of Transportation (ODOT) and accept grant funds to construct improvements to the Olentangy Trail from Antrim Park to Bethel Road. The amount of the grant is $2,665,951.00.
SECTION 2. That the Director of the Recreation and Parks Department is hereby authorized to enter into contract with Complete General Construction Co. for the construction of the Olentangy Trail Antrim Park and Bethel Road Connector.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2019, the sum of $2,665,951.00 is appropriated to the Recreation and Parks Grant Fund 2283 per the account codes in the attachment to this ordinance. Appropriation effective upon receipt of executed grant agreement.
SECTION 7. That the transfer of $994,059.67 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 8. That the 2018 Capital Improvements Budget Ordinance 1010-2018 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702; P510118-100000; Wyandot Lodge (Voted Carryover) / $0 / $118,360 / $118,360 (to match cash)
Fund 7702; P510125-100000; Alum Creek Facility Improvements (Voted Carryover) / $0 / $2,861 / $2,861 (to match cash)
Fund 7702; P510127-100000; Roof Improvements (Voted Carryover) / $0 / $27,850 / $27,850 (to match cash)
Fund 7702; P510229-100001; Bikeway Trail Safety (Voted Carryover) / $0 / $16,250 / $16,250 (to match cash)
Fund 7702; P510307-100000; Camp Chase Trail (Voted Carryover) / $0 / $109,841 / $109,841 (to match cash)
Fund 7702; P510307-100001; Camp Chase Trail - Sullivant to Georgesville (Voted Carryover) / $0 / $8,938 / $8,938 (to match cash)
Fund 7702; P510309-100001; Blacklick Trail - Portman Park to Refugee Road (Voted Carryover) / $0 / $2,232 / $2,232 (to match cash)
Fund 7702; P510316-100000; Greenways Projects (Voted Carryover) / $96,644 / $83,379 / $180,023 (to match cash)
Fund 7702; P510316-100000; Greenways Projects (SIT Supported) / $1,064,715 / $134,977 / $1,199,692 (to match cash)
Fund 7702; P510316-100111; Greenways - Planning Area 11 Improvements (Voted Carryover) / $0 / $8,990 / $8,990 (to match cash)
Fund 7702; P510316-100115; Greenways - Planning Area 15 Improvements (Voted Carryover) / $0 / $5,314 / $5,314 (to match cash)
Fund 7702; P510316-100119; Greenways - Planning Area 19 Improvements (Voted Carryover) / $0 / $1,429 / $1,429 (to match cash)
Fund 7702; P510316-201602; Greenways - Trail Safety (Voted Carryover) / $0 / $5,000 / $5,000 (to match cash)
Fund 7702; P510713-100002; Scioto Greenways Improvements (Voted Carryover) / $0 / $76,310 / $76,310 (to match cash)
Fund 7702; P510716-100001; Security Enhancements (Voted Carryover) / $0 / $10,051 / $10,051 (to match cash)
Fund 7702; P510118-100000; Wyandot Lodge (Voted Carryover) / $118,360 / ($118,360) / $0
Fund 7702; P510125-100000; Alum Creek Facility Improvements (Voted Carryover) / $2,861 / ($2,861) / $0
Fund 7702; P510127-100000; Roof Improvements (Voted Carryover) / $27,850 / ($27,850) / $0
Fund 7702; P510229-100001; Bikeway Trail Safety (Voted Carryover) / $16,250 / ($16,250) / $0
Fund 7702; P510229-100001; Bikeway Trail Safety (SIT Supported) / $82,288 / ($82,288) / $0
Fund 7702; P510307-100000; Camp Chase Trail (Voted Carryover) / $109,841 / ($109,841) / $0
Fund 7702; P510307-100001; Camp Chase Trail - Sullivant to Georgesville (Voted Carryover) / $8,938 / ($8,938) / $0
Fund 7702; P510309-100001; Blacklick Trail - Portman Park to Refugee Road (Voted Carryover) / $2,232 / ($2,232) / $0
Fund 7702; P510316-100000; Greenways Projects (Voted Carryover) / $180,023 / ($180,023) / $0
Fund 7702; P510316-100000; Greenways Projects (SIT Supported) / $1,199,692 / ($338,321) / $863,946
Fund 7702; P510316-100111; Greenways - Planning Area 11 Improvements (Voted Carryover) / $8,990 / ($8,990) / $0
Fund 7702; P510316-100115; Greenways - Planning Area 15 Improvements (Voted Carryover) / $5,314 / ($5,314) / $0
Fund 7702; P510316-100119; Greenways - Planning Area 19 Improvements (Voted Carryover) / $1,429 / ($1,429) / $0
Fund 7702; P510316-201602; Greenways - Trail Safety (Voted Carryover) / $5,000 / ($5,000) / $0
Fund 7702; P510713-100002; Scioto Greenways Improvements (Voted Carryover) / $76,310 / ($76,310) / $0
Fund 7702; P510716-100001; Security Enhancements (Voted Carryover) / $10,051 / ($10,051) / $0
Fund 7702; P510911-100000; Olentangy Trail - Bethel Road Connector - Grant Match (Voted Carryover) / $0 / $573,449 / $573,449
Fund 7702; P510911-100000; Olentangy Trail - Bethel Road Connector - Grant Match (SIT Supported) / $0 / $420,609 / $420,609
SECTION 9. That, for the purpose stated in Section 2, the expenditure of $3,660,010.67 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Grant Fund 2283 and Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.