Explanation
This ordinance will authorize the expenditure of $55,208.75 for the purchase of Recreation and Parks Fitness Equipment.
This ordinance will establish an auditor’s certificate and authorize the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract (UTC) Purchase Agreements, which will establish the UTC for the purchase of Commercial Grade Fitness Equipment and Replacement Parts.
Background: It is necessary to authorize this expenditure to have the funding and approval complete to commence purchasing. Competitive bids will be solicited and opened by the Purchasing Office, Recreation and Parks, or purchases will be made using a City of Columbus UTC.
Anticipated expenditures will include all types of commercial grade fitness equipment as needed for replacing worn out equipment or purchasing additional pieces for the 18 designated Fitness Sites located within Recreation and Parks community centers. $15,208.75 of the funds will be spent on equipment specifically designated for senior fitness programs and will be funded by the 2017 Franklin County Senior Options grant.
Fiscal Impact: $40,000.00 is required and budgeted in the Recreation and Parks Permanent Improvement Fund 7747 and $15,208.75 is required and budgeted in the Recreation and Parks Grant Fund 2283 to meet the financial obligations of these various expenditures.
Title
To authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate UTC Purchase Agreements for fitness equipment contingent on passage of Ord. 0555-2017; to authorize the expenditure of $15,208.75 from the Recreation and Parks Grant Fund; to authorize the expenditure of $40,000.00 from the Recreation and Parks Permanent Improvement Fund; to amend the 2016 CIB, and transfer funding within the Permanent Improvement Fund; and to establish an auditor's certificate in the amount of $55,208.75 for the purchase of various equipment. ($55,208.75)
Body
WHEREAS, it is necessary to authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate UTC Purchase Agreements for fitness equipment contingent upon passage of ORD 0555-2017; and
WHEREAS, it is necessary to authorize the expenditure of $40,000.00 within the Recreation and Parks Permanent Improvement Fund 7747 for the purchase of Recreation equipment; and
WHEREAS, it is necessary to authorize the expenditure of $15,208.75, from the Recreation and Parks Grant Fund 2283 for the purchase of Recreation equipment; and
WHEREAS, the Purchasing Office will solicit competitive bids or the Recreation and Parks Dept. will use an existing UTC to acquire various equipment for the Recreation and Parks Department; and
WHEREAS, it is necessary to amend the 2016 Capital Improvement Budget; and
WHEREAS, it is necessary to establish an auditor's certificate in the amount of $55,208.75 for the purchase of various equipment; and
WHEREAS, $40,000.00 of funding is available for these purchases from unallocated balances within the Recreation and Parks Permanent Improvement Fund 7747 and $15,208.75 is available for these purchases from Grant Fund 2283; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Recreation and Parks to authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate UTC Purchase Agreements for fitness equipment contingent upon passage of ORD 0555-2017; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate UTC Purchase Agreements for fitness equipment contingent on passage of Ord. 0555-2017.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the amount of $40,000.00 is hereby appropriated to the Recreation and Parks Permanent Improvement Fund 7747, as follows:
See Attached DAX Financial Information
SECTION 4. That the 2016 Capital Improvements Budget Ordinance 0960-2016 is hereby amended as follows in order to provide sufficient budget authority for this legislation and future projects.
CURRENT:
Fund 7747; 747999-100000; Unallocated Balance Fd 7747; $36,035 (Carryover)
Fund 7747; 747999-100000; Unallocated Balance Fd 7747; $133,299 (New Deposits)
Fund 7747; 510040-100000; Recreation and Parks Equipment; $524 (Carryover)
AMENDED TO:
Fund 7747; 747999-100000; Unallocated Balance Fd 7747; $129,334 (Carryover)
Fund 7747; 747999-100000; Recreation and Parks Equipment; $40,524 (Carryover)
SECTION 5. That the transfer of $40,000 of cash and appropriation within the Recreation and Parks Permanent Improvement Fund 7747 be and is hereby authorized to provide funds in the correct project area for various improvements for the Recreation and Parks Department as follows:
See Attached DAX Financial Information
SECTION 6. That the expenditure of $40,000, or so much thereof as may be necessary, be and is hereby authorized from the Recreation and Parks Permanent Improvement Fund No. 7747.
See Attached DAX Financial Information
SECTION 7. That the expenditure of $15,208.75, or so much thereof as may be necessary, be and is hereby authorized from the Recreation and Parks Grant Fund 2283.
See Attached DAX Financial Information
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 9. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 11. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.