Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a planned contract modification with CTL Engineering, Inc. for construction administration/inspection services for Columbus Water & Power construction projects bid during the calendar years 2026 through 2028 as part of the Construction Administration/Construction Inspection Services 2026-2028 contracts.
CTL Engineering will perform construction administration/inspection services for Columbus Water & Power Capital Improvement projects that bid during the years 2026, 2027, and 2028. The contract will be modified as needed throughout the three-year period to include these projects as they go into construction. Projects are located throughout the City of Columbus.
The construction project to be administered by CTL Engineering, Inc. under this contract modification is the Shamrock Drive Area Waterline Improvements CIP 690236-100156, in the amount of $1,098,331.21.
1.1. Amount of additional funds to be expended: $1,098,331.21
Original Contract: $1,223,331.21 (ORD 1543-2026; PO580101)
Modification #1: $ 240,112.82 (ORD 1691-2026; PO TBD)
Modification #2: $1,098,331.21 (Current)
Total $2,561,775.24
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year contract for fiscal years 2026 - 2028 for which modifications were anticipated pursuant to the original authorizing legislation under Ordinance 0380-2026 to account for future construction projects being assigned to CTL Engineering, Inc. for inspection services. Those future construction projects were not known when the contract was put into place.
1.3. Reason other procurement processes are not used:
This is a multi-year contract that will be modified as required to provide construction administration/inspection services for construction projects that bid during the three-year (2026-2028) timeframe. Those future construction projects were not known when the contract was put into place.
1.4. How cost of modification was determined:
The cost of this modification was determined by CTL Engineering, Inc. and reviewed by Columbus Water & Power project staff based upon the existing contract labor titles, maximum labor rates, allowable contract expenses, and was deemed acceptable. The fees in the proposal are based upon contract pricing already established for job titles, tasks, and allowable expenses for the contract.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
Division of Water projects include replacement or rehabilitation of water lines that have a high break frequency and valves that are inoperable. Replacement of these water lines will improve water service, decrease burden on water maintenance operations, and reduce water loss. The Neighborhood Liaison(s) will be contacted and informed of this project during the design phase. Further community outreach may result through the Neighborhood Liaison Program.
3. CONTRACT COMPLIANCE INFORMATION
CTL Engineering, Inc.’s contract compliance number is CC-004209 and expires 4/21/2028. CTL Engineering, Inc.’s certification was in good standing at the time of contract award.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Resource International, Inc.
CTL Engineering, Inc. plans to perform the work on this project without the use of subcontractors.
4. FISCAL IMPACT
The Construction Administration/Construction Inspection Services 2026-2028 contract for the Shamrock Drive Area Waterline Improvements project, CIP 690236-100156 is anticipated to be financed with a loan from the Water Supply Revolving Loan Account (WSRLA), a program jointly administered by the Ohio EPA's Division of Environmental and Financial Assistance and the Ohio Water Development Authority (OWDA). City Council authorized this loan application and acceptance of funding via Ordinance 1320-2026, passed by Council on 6/1/2026. The loan is expected to be approved in September of 2026. This ordinance is contingent upon the loan being approved by OWDA. Columbus Water & Power will inform the Auditor's Office when this loan has been approved. The WSRLA program is now a reimbursement program. Columbus Water & Power will pay invoices for the work performed and then submit them to OWDA for reimbursement.
The 2025 Capital Improvement Budget will need to be amended to align budget authority with the proper project for the loan amount. Funds will need to be appropriated in the Water Supply Revolving Loan Account Fund, Fund 6011.
Title
To authorize the Director of Columbus Water & Power to enter into a planned contract modification with CTL Engineering, Inc. for the Construction Administration/Construction Inspection Services 2026-2028 contract; to authorize an amendment to the 2025 Capital Improvement Budget; to appropriate funds within the Water Supply Revolving Loan Account Fund; to make this ordinance contingent upon the Ohio Water Development Authority approving a loan for this project; and to authorize the expenditure of up to $1,098,331.21 from the Water Supply Revolving Loan Account Fund to pay for the project. ($1,098,331.21)
Body
WHEREAS, Columbus Water & Power advertised a Request for Proposals for Construction Administration/Construction Inspection Services; and
WHEREAS, CTL Engineering, Inc. was one of seven firms selected by the evaluation committee to provide these services; and
WHEREAS, Ordinance 1543-2026 authorized the contract with CTL Engineering, Inc. for these services and assigned the task to be performed; and
WHEREAS, additional construction inspection/administration tasks need to be performed; and
WHEREAS, the contract with CTL Engineering, Inc. will need to be modified to add these tasks to the contract and to add funding to pay for the tasks; and
WHEREAS, the 2026 Capital Improvement Budget will need to be amended to align budget authority with the proper project; and
WHEREAS, Ordinance 1320-2023, passed by Council on 6/1/2026, authorized this project to be funded by a loan to be obtained through the Water Supply Revolving Loan Account (WSRLA); and
WHEREAS, this ordinance is contingent upon the loan being approved; and
WHEREAS, the loan is scheduled to be approved by the Ohio Water Development Authority Board at their September Board meeting; and
WHEREAS, funds must be appropriated within the Water Supply Revolving Loan Account Fund, Fund 6011; and
WHEREAS, it is necessary to authorize an expenditure of funds from the Water Supply Revolving Loan Account Fund, Fund 6011, to pay for the project; and
WHEREAS, it is necessary in the daily operation of Columbus Water & Power to authorize the Director of Columbus Water & Power to enter into a planned contract modification for the Construction Administration/Construction Inspection (CA/CI) Services 2026-2028 contract with CTL Engineering, Inc., so CA/CI services can be performed on the construction of the Shamrock Drive Area Waterline Improvements Project, CIP 690236-100156; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2025 Capital Improvements Budget authorized by Ordinance 1790-2025 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority / Revised Authority / Change
6011 / 690236-100156 / Shamrock Drive Area Water Line Improvements (WSRLA Loan) / $6,798,973.00 / $7,897,305.00 / $1,098,332.00 (To match loan)
SECTION 2. That the appropriation of $1,098,331.21, or so much thereof as may be needed, is hereby authorized in the Water Supply Revolving Loan Account Fund, Fund 6011, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Director of Columbus Water & Power is authorized to enter into a contract with CTL Engineering, Inc., 2860 Fisher Rd, Columbus, Ohio 43204, for construction administration and inspection services, in accordance with the terms and conditions as shown in the contract on file with Columbus Water & Power, in an amount not to exceed $1,098,331.21.
SECTION 4. That this ordinance is contingent upon the Ohio Water Development Authority approving a Water Supply Revolving Loan Account loan for this project.
SECTION 5. That an expenditure not to exceed $1,098,331.21 is authorized per the accounting codes in the attachment to this Ordinance.
SECTION 6. Funds are deemed appropriated and expenditures and transfers authorized to carry out the purposes of this Ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That the City Auditor is authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed, and the monies are no longer required for said project.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.