Explanation
BACKGROUND: This ordinance authorizes the appropriation and expenditure of $101,417.25 from the Special Income Tax Fund for the renewal of a lease agreement for the Facilities Management Division. The Public Service Department, Facilities Management Division, leases 36,876 square feet of warehouse and office space at 2028 Williams Road for the Public Safety Department, Fire Division. The Fire Division utilizes this storage space for medical and pharmaceutical supplies. In addition to the space used for the aforementioned supplies, the Fire Division utilizes the warehouse to store fire apparatus, office supplies, and an upholstery shop.
The initial term of this lease was 15 months, beginning November 1, 2002 through January 31, 2004, and totaled $150,991.35, including $15,000.04 for the lessor to provide modifications to the existing warehouse layout needed by the Fire Division. This lease was authorized by ordinance number 1609-02 passed October 21, 2002. The contract provides for two consecutive one year renewal options upon approval each year by Council. The second of the two renewal years will end on January 31, 2006.
EMERGENCY ACTION: Emergency action is requested to provide funding to coincide with the beginning date for the lease renewal.
FISCAL IMPACT: The expenditure for this lease is budgeted in the Special Income Tax Fund for 2004. The Facilities Management Division spent $108,793.04 in 2003 for this lease and $42,198.31 in 2002.
Title
To authorize and direct the City Auditor to appropriate $101,417.25 within the Special Income Tax Fund for the Facilities Management Division; to authorize and direct the Public Service Director to renew a lease agreement for the Facilities Management Division with Viking Properties for the lease of warehouse and office space for the Fire Division, to authorize the expenditure of $101,417.25 from the Special Income Tax Fund, and to declare an emergency. ($101,417.25)
Body
WHEREAS, ordinance number 1609-02 , in the amount of $150,991.35, authorized the Public Service Department, Facilities Management Division, to enter into a lease agreement for warehouse and office space for the Fire Division on October 21, 2002, and
WHEREAS, the leases for the Facilities Management Division are appropriated in the Special Income Tax Fund for 2004, and
WHEREAS, the appropriation of funds for lease agreements from the Special Income Tax Fund is necessary, and
WHEREAS, the Fire Division requests the renewal of the lease with Viking Properties for warehouse and office space according to the existing lease agreement provisions for the twelve month period beginning February 1, 2004, and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Facilities Management Division, in that it is immediately necessary to provide funding to coincide with the beginning date for the lease renewal, by authorizing the Public Service Director to renew a lease agreement with Viking Properties for warehouse and office space for the Fire Division, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the appropriation of $101,417.25, or so much thereof that may be necessary is hereby authorized and approved as follows.
From:
Division 59-07
Fund 430
OCA Code 430597
Object Level One: 03
Object Level Three: 3301
Amount: $101,417.25
Section 2. That the monies appropriated in Section 1 shall be paid upon order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
Section 3. That the Public Service Director be and is hereby authorized to enter into a contract for the Public Service Department, Facilities Management Division with Viking Properties for the renewal of warehouse and office space for the Fire Division.
Section 4. That the expenditure of $101,417.25, or so much thereof as may be necessary, is hereby authorized and approved as follows.
From:
Division: 59-07
Fund: 430
OCA Code: 430597
Object Level One: 03
Object Level Three: 3301
Amount: $101,417.25
Section 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.