Explanation
This ordinance authorizes the City Attorney to enter into the first year of a three year contract with LexisNexis, a division of Reed-Elsevier, Inc., for the provision of on-line legal research services. This provider was selected because it best meets the needs of the City Attorney's office. The services will be for access to on-line legal research which include Accurint for Government and Labor Law materials.
The cost for the Accurint services will increase by 3% in the second and third years. The cost for the other services will remain the same. The total annual cost will be: $43,284.00 for the first year; $43,878.00 for the second year; $44,489.82 for the third year.
We were able to negotiate an extremely competitive price and lock it in for a three year period. The City will realize a savings of $15,804.00 in the first year; $15,210.00 in the second year and $14,598.18 in the third year for a total savings $45,612.18.
FISCAL IMPACT:
The cost of the first year of this contract, for the period of 06/01/09 through 05/31/10, will be $43,284.00. These funds are included in the City Attorney's 2009 approved general fund budget.
CONTRACT COMPLIANCE NUBMER:
LexisNexis, a division of Reed Elsevier, Inc. CC#: 521471842 Expires: 07/10/2011
Title
To authorize the City Attorney to enter into the first year of a three year contract with LexisNexis a division of Reed Elsevier, Inc. for the provision of on-line legal research services, to authorize the expenditure of Forty-three Thousand Two Hundred Eighty-four Dollars, to waive the competitive bidding requirements of Chapter 329 of the Columbus City Codes, and to declare an emergency. ($43,284.00)
Body
WHEREAS, the City Attorney's Office is in need of on-line legal research resources; and
WHEREAS, the City Attorney's Office has determined that the services offered by LexisNexis a division of Reed Elsevier, Inc. best meet the needs of the legal staff; and
WHEREAS, the City Attorney's Office has selected a subscription package which provides the required services for a monthly flat fee rate of $3,607.00 for the first year of a three year contract, 06/01/09 through 05/31/10, and
WHEREAS, the City Attorney's Office requests and recommends the waiver of the competitive bidding requirements of Chapter 329, Columbus City Codes, and
WHEREAS, an emergency exists in the usual daily operation of the City Attorney's Office in that this contract will ensure uninterrupted availability of necessary on-line legal research services at an economical flat-fee rate; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS, OHIO:
SECTION 1. That the City Attorney be and hereby is authorized to enter into the first year of a three-year contract with LexisNexis a division of Reed Elsevier, Inc. for on-line legal research services. The first year term will be 06/01/09 through 05/31/10.
SECTION 2. That City Council deems it to be in the best interest of the City to waive the provisions of Chapter 329 of Columbus City Codes pertaining to competitive bidding and the same are hereby waived for the purposes of entering into this contract.
SECTION 3. That the sum of Forty-three Thousand Two Hundred Eighty-four Dollars ($43,284.00), or so much thereof as may be necessary is hereby authorized to be expended to pay the cost of said contract from: Department 2401, General Fund 010, OCA Code 240101, Object Level Three 3332.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.