Explanation
BACKGROUND: For the option to purchase Building Electrical Products for the Division of Water, the largest user, and for other City agencies as needed. The term of the proposed option contract would be approximately three years. Contract is through November 30, 2007. The Purchasing Office opened formal bids on July 22, 2004.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA 001207). Bids solicited: 200: (MAJ: 185, MBE: 12, and FBE:3). Bids received: 9 (MAJ: 9).
The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders as follows:
This solicitation was for percentage off catalog pricing. Secondary awards will only be used if primary awarded contractor cannot supply items when items are needed. The bid gave the suppliers the option to offer discounts on other brand name catalogs within the commodity area, not specifically required in the solicitation, and more than one award will be made for this category.
Becker Electric 310553243. Primary Supplier on Item Nos. 1, 9, 13, 15, 17, 23, 29, 39, 42, 51, 52, 53, and 71. Secondary Supplier on Item Nos. 16, 18, 25, 32, 36, 38, 45, 46, 50, 54, 58, 59, 60, 72, 79, and 80. Other catalogs: Federal Signal and OZ Gednoy.
Consolidated Electrical Distributors, Inc. 952563864. Primary Supplier On Item No. 56; Secondary Supplier on Item No. 37.
Edison Equipment 311789912. Primary Supplier on Item Nos. 19, 20, 40, 47, and 74. Secondary Supplier on Item Nos. 9, 42, 52, and 53.
Loeb Electric Co. 314236750. Primary on Item Nos. 5, 6, 18, 21, 22, 24, 25, 30, 35, 36, 43, 44, 45, 46, 49, 50, 54, 58, 60, 62, 67, 70, 72, 73, 79, and 80. Secondary on Items Nos. 1, 15, and 71. Other Catalog: Lithonia.
Rexel 640283323. Primary on Item Nos. 31, 48, and 66. Secondary on Item Nos. 6, 43, and 74.
Wesco Distribution 251723345. Primary on Item Nos. 14, 16, 27, 32, 38, 59, 65, 68, and 76. Secondary on item Nos. 23, 24, 29, 39, 49, 51, 67, and 70.
Scott Cable Communications, Inc. 1127575555. Primary on Item No. 37.
No bids were received on Item Nos. 2, 3, 4, 7, 10, 11, 12, 26, 28, 33, 41, 55, 57, 61, 63, 64, 69, 75, and 77. No bids were awarded on Item Nos. 8, 33, 34, and 78.
Total Estimated Annual Expenditure from all contracts is $ 150,000.00.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government.
The companies are not listed with the Auditor of State for unresolved findings.
FISCAL IMPACT: Funding to establish these option contracts are budgeted in the Purchasing Contract Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into contracts for the option to purchase Building Electrical Products with Becker Electric, Consolidated Electrical Distributors, Inc., Edison Equipment, Loeb Electric Co., Rexel, Wesco Disbtibution, and Scott Cable Communications, Inc, to authorize the expenditure of $7.00 to establish the contracts from the Purchasing/Contract Operation Fund, and to declare an emergency. ($7.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on July 22, 2004, and selected the lowest, responsive, responsible and best bids; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to establish a supply matrix as soon as possible for these needed supplies/services, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Water Division in that it is immediately necessary to enter into contracts for an option to purchase Building Electrical Products, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to enter into the following contracts for an option to purchase Building Electricl Products in accordance with Solicitation No. SA 001207 as follows:
Becker Electric 310553243. Primary Supplier on Item Nos. 1, 9, 13, 15, 17, 23, 29, 39, 42, 51, 52, 53, and 71. Secondary Supplier on Item Nos. 16, 18, 25, 32, 36, 38, 45, 46, 50, 54, 58, 59, 60, 72, 79, and 80. Other Item category: Federal Signal and OZ Gednoy. Amount: $1.00
Consolidated Electrical Distributors, Inc. 952563864. Primary Supplier On Item No. 56; Secondary Supplier on Item No. 37. Amount: $1.00
Edison Equipment 311789912. Primary Supplier on Item Nos. 19, 20, 40, 47, and 74. Secondary Supplier on Item No.s 9, 42, 52, and 53. Amount: $1.00
Loeb Electric Co. 314236750. Primary on Item Nos. 5, 6, 18, 21, 22, 24, 25, 30, 35, 36, 43, 44, 45, 46, 49, 50, 54, 58, 60, 62, 67, 70, 72, 73, 79, and 80. Secondary on Items Nos. 1, 15, and 71. Other Catalog: Lithonia. Amount: $1.00
Rexel 640283323. Primary on Item Nos. 31, 48, and 66. Secondary on Item Nos. 6, 43, and 74. Amount: $1.00
Wesco Distribution 251723345. Primary on Item Nos. 14, 16, 27, 32, 38, 59, 65, 68, and 76. Secondary on item Nos. 23, 24, 29, 39, 49, 51, 67, and 70. Amount: $1.00
Scott Cable Communications, Inc. 1127575555. Primary on Item No. 37. Amount: $1.00
SECTION 2. That the expenditure of $ 7.00 is hereby authorized from Purchasing Contract Account, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.