Explanation
BACKGROUND: This ordinance authorizes the Board of Health to modify an existing contract with Carahsoft Technology Corporation for additional Qualtrics software licenses and services for an increased amount not to exceed $95,986.64 for a new contract total of $270,410.13. The contract period is from July 1, 2024 through June 30, 2027. This modification is not extending this term.
Columbus Public Health will use the additional Qualtrics software and licenses provided to design and improve experiences that build community engagement, trust and satisfaction through the use of community surveys, registration, quizzes, etc. This is crucial to meeting all deliverables on the Public Health Infrastructure Grant program.
The contract compliance number for Carasoft Technology Corp. is CC-009115
Why the need for additional goods or services could not be foreseen at the time the contract was initially awarded: CPH received additional grant funding to acquire more licensing.
Why it would not be in the city's best interests to have the additional contract requirements awarded through other procurement processes specified in this chapter: This is a sole source provider
How the price for the additional goods or services which are the subject of the modification was determined: Qualtrics updated licensing costs for government
Emergency action is being requested in order to meet grant data modernization deliverables by not delaying the start of this contract. Any delay could result in reimbursement for services not being allowed per the grantor.
FISCAL IMPACT: The contract is entirely funded by Public Health Infrastructure Grant and Enhanced Operations grant programs and does not require a city match ($95,986.64)
Title
To authorize the Board of Health to modify an existing contract with Carahsoft Technology Corporation for additional Qualtrics software licenses and services; to authorize an expenditure from the Health Departments Grants Fund to pay the costs thereof; and to declare an emergency. ($95,986.64).
Body
WHEREAS, The Board of Health has a need for additional Qualtrics software licenses and services and;
WHEREAS, Carahsoft Technology Corporation has the expertise required to carry out those additional services; and
WHEREAS, an emergency exists in the usual daily operation of Columbus Public Health in that it is immediately necessary to authorize the Board of Health to enter into a contract with Carahsoft Technology Corporation for additional Qualtrics software licenses and services in order to meet grant deliverables by not delaying the start additional services, all for the immediate preservation of the public health, peace, property, safety and welfare; and NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized to modify an existing contract with Carahsoft Technology Corporation for additional Qualtrics software licenses and services in an amount not to exceed $95,986.64 for the period of July 1, 2024 through June 30, 2027.
SECTION 2. That to pay the costs of said contract, the expenditure of $95,986.64 is hereby authorized from the Health Departments Grants Fund, Fund No. 2251, Department 50, Division 5001, per the accounting codes attached to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.