Explanation
BACKGROUND: For the option to purchase Voice, Data, and Video Cabling for the Department of Technology, the largest user. Voice, Data, and Video Cabling is used to install various forms of wiring for connectivity of voice and data throughout the City. The term of the proposed option contract will be three (3) years. Contract is through March 31, 2013, with the option to extend for one additional year. The Purchasing Office opened formal bids on June 3, 2010.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA003583). One hundred and twelve (M1A:6, F1:3) bids were solicited; A total of three (3) bid proposals (MBE:0, FBE:0) were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder in compliance with the specifications. The lowest numeric bid was submitted by Premier Office Movers, Inc. Premier Office Movers bid was rejected as they did not comply with the specified experience requirements.
Echo 24, Inc., CC#311753698 (expires 05/20/2012).
Total Estimated Annual Expenditure: $ 150,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. Various City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into one (1) UTC contract for the option to purchase Voice, Data, and Video Cabling with Echo 24 Inc., to authorize the expenditure of one (1) dollar to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on June 3, 2010 and selected the lowest, responsive, responsible and best bid. Three (3) bids were received; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, Voice, Data, and Video Cabling are used to install various forms of wiring for connectivity of voice and data throughout the City, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into one (1) contract for an option to purchase Voice, Data, and Video Cabling to ensure uninterrupted supply of materials and services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance & Management Director be and is hereby authorized and directed to enter into the following contract for an option to purchase Voice, Data, and Video Cabling with Solicitation SA003583; contract is through March 31, 2013 and may be extended for one (1) additional one year subject to mutual agreement by both parties:
Echo 24 Inc.; Awarded all items; Amount $1.00.
SECTION 2. That the expenditure of $1.00 is hereby authorized from the Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same. That this ordinance shall take effect from and after the earliest period allowed by law.