Explanation
BACKGROUND: This ordinance authorizes the Director of Finance and Management to enter into contract, on behalf of the Facilities Management Division, with Trane US, Inc. for HVAC controls and equipment services.
Trane US, Inc., is the sole source provider of Trane controls in the Central Ohio area. Trane is the original equipment manufacturer (OEM) of the HVAC controls and equipment utilized at various City of Columbus buildings under the purview of the Facilities Management Division. Trane is the sole source of OEM parts, factory authorized service technicians, and warranty support.
Trane US, Inc. FID: 25-0900465 CC001915
Emergency Designation: Emergency action is requested so that HVAC controls and equipment services can continue without delay to ensure the proper maintenance and safety of various buildings including City Hall, Central Safety Building, Jerry Hammond Building and others.
FISCAL IMPACT: This ordinance authorizes the expenditure of $100,000.00 from the General Fund with Trane US, Inc. for HVAC controls and equipment services for various buildings under the purview of the Facilities Management Division.
Title
To authorize the Finance and Management Director to renew a contract with Trane US, Inc. for HVAC controls and equipment services under the purview of the Facilities Management Division, in accordance with the sole source provisions of Columbus City Code; to authorize the expenditure of $100,000.00 within the General Fund; and to declare an emergency. ($100,000.00)
Body
WHEREAS, the Department of Finance and Management, Facilities Management Division is in need of HVAC controls and equipment services for various buildings under the purview of the Facilities Management Division; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management to authorize the Director to enter into a contract with Trane US, Inc. for HVAC controls and equipment services; and
WHEREAS, funding for these services is available within the General Fund; and
WHEREAS, Trane US, Inc. is the sole source provider of the Trane controls utilized in various City of Columbus buildings, therefore this contract is being established under the Sole Source provisions of the Columbus City Code Chapter 329; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to enter into contract with Trane US, Inc. so that HVAC controls and equipment services can continue without delay to ensure the proper maintenance and safety of various buildings including City Hall, Central Safety Building, Jerry Hammond Building and others, for the immediate preservation of the public health, peace, property, safety, and welfare; and now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into contract, on behalf of the Facilities Management Division, with Trane US, Inc. for HVAC controls and equipment services at various buildings under the purview of the Facilities Management Division.
SECTION 2. That the expenditure of up to $100,000.00, or so much thereof as may be needed pursuant to the action authorized in SECTION 1, is hereby authorized in the General Fund 1000, in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance.
SECTION 3. That this agreement is entered into pursuant to the sole source provisions of Chapter 329 of the Columbus City Code.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.