Explanation
BACKGROUND:
The Department of Technology will be entering into contract with COMSYS, Plannet Group, The Ohio State University (CETI), and Delphia Consulting for the purchase of various support, professional and eGOV services. In order to bring the City's web hosting in house and to enhance the City's eGOV Infrastructure Project, the Department Of Technology utilized the request for proposal process detailed in City Code 329.14, awarding professional service contracts through requests for Proposals. SA002268 was published with proposals due on January 10, 2007.
The City received ten responses to the eGov RFP. They included: Ohio State University's Collaborative for Enterprise Transformation and Innovation (CETI), Resource One Computer Systems Inc., Plannet Group, Blackwell Consulting Services of Ohio, Delphia Consulting, Crowe Chizek, BEA Systems, COMSYS, Smart Solutions, Inc. and InsightETE.
Upon review of the proposals The Ohio State University (CETI), Resource One, Plannet Group, Blackwell Consulting Services of Ohio, Delphia Consulting, Crowe Chizek, COMSYS, and Smart Solutions, Inc. were invited to make presentations.
The evaluation team selected COMSYS for migrating content using the Ektron CMS, Plannet Group was chosen to provide comprehensive security services, The Ohio State University (CETI) was chosen to provide Enterprise Architecture and Portal Architecture Services. and Delphia Consulting was chosen to provide usability services. Capital funds are required to provide these services. We need to purchase Ektron content management licenses for test, development and production web-servers, and security firewalls (Checkpoint/Nokia) for the City's data center.
This transfer ordinance to provide funding for this project, is requested as an emergency per the preference of the City Auditor's Office.
This legislation request the amendment of the 2007 Capital Improvement Budget ordinance #0733-2007 previously passed on June 4, 2007 to accommodate the afore-described expenditure authorized by this ordinance.
The following companies, and associated cost elected to provide various services for this project are as follows:
COMSYS| $122,859.00, from the operating fund
COMSYS| $174,045.00, from the capital fund
Plannet Group| $90,000.00, from the capital fund
Delphia Consulting| $50,000.00, from the capital fund
The Ohio State University (CETI)| $50,000.00, from the capital fund
EMERGENCY DESIGNATION:
Emergency action is requested due to the immediate need to establish contracts with the following companies, COMSYS, Plannet Group, The Ohio State University (CETI), and Delphia Consulting. Without emergency designation, the multi-phase plan to move from the current structure will be delayed.
FISCAL IMPACT:
Funds for this project were identified, budgeted and are available from the Information Services Fund in the amount of $122,859.00. $364,045.00 is available within the Information Services-Bonds Fund for transfer to the "E-Gov" Initiative project, The current total being utilized from operating and capital funds for this project is $486,904.00. The aggregate total of $486,904.00 consists of the following:
COMSYS| $122,859.00, from the operating fund
COMSYS| $174,045.00, from the capital fund
Plannet Group| $90,000.00, from the capital fund
Delphia Consulting| $50,000.00, from the capital fund
The Ohio State University (CETI)| $50,000.00, from the capital fund
CONTRACT COMPLIANCE NUMBER:
COMSYS, 751300240, Expires: 03/06/2009
Plannet Group, 020540101, Expires: 3/22/2009
The Ohio State University, CETI 316025986, Expires: 03/28/2009
Delphia Consulting, Inc., 311661173, Expires: 01/09/2009
Title
To authorize the transfer of $364,045.00 within the Information Services-Bonds Fund for the "E-Gov" Initiative project; to amend the 2007 Capital Improvement Budget; to authorize and direct the Director of the Department of Technology to enter into contracts with, COMSYS, Plannet Group, The Ohio State University (CETI), and Delphia Consulting for the purchase of various support, professional, and eGov services for the "E-Gov" Initiative project, and to authorize the expenditure of $122,859.00 from the Information Services Fund and $364,045.00 from the Information Services Capital Improvement Fund for a total amount of $486,904.00; and to declare an emergency. ($486,904.00)
Body
WHEREAS, this ordinance will authorize and direct the Director of the Department of Technology to contract with COMSYS, Plannet Group, The Ohio State University (CETI), and Delphia Consulting for the multi-phase "E-Gov" Initiative project, and
WHEREAS, it is necessary to establish funding for the "E-Gov" Initiative project, and
WHEREAS, a transfer of funds is necessary to allow for the project to proceed, and
WHEREAS, it is necessary to amend the 2007 Capital Improvement Budget; and
WHEREAS, it is necessary to authorize and direct the Director of the Department of Technology to enter into contracts for the total amount of $486,904.00 with COMSYS, Plannet Group, The Ohio State University (CETI), and Delphia Consulting, for the purchase of various support, professional, and access services, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to transfer said funds, amend the 2007 CIB and enter into contracts with COMSYS, Plannet Group, The Ohio State University (CETI), and Delphia Consulting to continue vital eGov services to avoid any potential service interruption and to authorize this expenditure or so much thereof as required; for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the transfer of funds from the Department of Technology, Information Services Division, department/division number 47-02, Information Services Capital Fund, fund number 514, subfund number 002 be and is hereby authorized and directed as follows:
Transfer From
Project OCA Amount OL3
470005 286047 46,925.00 6600
System Migration LBS 12/96
470032 470032 16,864.00 6600
SAN Mass Storage
470036 470036 0.25 6600
HVAC Upgrade
470040 470040 126,046.13 6600
Clearpath Server - Payroll & Leads
470046 514046 174,209.62 6600
Connectivity Project
Total Transfer From: $364,045.00
Transfer To
470050 470050 364,045.00 6600
"E-Gov" Initiative
Total Transfer To: $364,045.00
SECTION 2. That the 2007 Capital Improvement Budget for the Information Services Capital Fund, fund number 514, subfund number 002 is hereby amended as follows:
DEPARTMENT OF TECHNOLOGY, Information Services Division Dept./Div. 47-02
Project Numnber: Project Name: Current CIB Amount New CIB Amount
470005 System Migration LBS 12/96 $46,925 $ 0
470032 SAN Mass Storage $16,864 $ 0
470036 HVAC Upgrade $ 1 $ 0
470040 Clearpath Server - Payroll & Leads $126,047 $ 0
470046 Connectivity Project $500,000 $325,791
470050 "E-Gov" Initiative $ 0 $364,046
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the Director of the Department of Technology be and is hereby authorized to enter into contracts for web-hosting infrastructure with COMSYS, Plannet Group, The Ohio State University (CETI), and Delphia Consulting for the purchase of various support, professional and access services for the "E-Gov" Initiative project, in an amount not to exceed $486,904.00.
SECTION 5. That the expenditure of $486,904.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02|Fund: 514|Subfund 001|OCA Code: 470113|Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $122,859.00| COMSYS; FID # 75-1300240
Div.: 47-02|Fund: 514|Subfund 002|Project Number: 470050|OCA Code: 470050|Obj. Level 1: 06|Obj. Level 3: 6655|Amount: $174,045.00| COMSYS; FID # 75-1300240
Div.: 47-02|Fund: 514|Subfund 002|Project Number: 470050|OCA Code: 470050|Obj. Level 1: 06|Obj. Level 3: 6655|Amount: $50,000.00| The Ohio State University (CETI); FID # 31-6025986
Div.: 47-02|Fund: 514|Subfund 002|Project Number: 470050|OCA Code: 470050|Obj. Level 1: 06|Obj. Level 3: 6655|Amount: $50,000.00| Delphia Consulting; FID # 31-1661173
Div.: 47-02|Fund: 514|Subfund 002|Project Number: 470050|OCA Code: 470050|Obj. Level 1: 06|Obj. Level 3: 6655|Amount: $90,000.00| Plannet Group, LLC; FID # 02-0540101
SECTION 6: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in full force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.