Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract with for the construction of the Roadway Improvements - Ridge Street from Alley to Waterman project and to provide payment for construction administration and inspection services.
The Roadway Improvements - Ridge Street from Alley to Waterman project consists of approximately 300 feet of pavement reconstruction, including pervious parking areas, curb sidewalk and storm sewer system, and other such work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid submittal documents.
The estimated Notice to Proceed date is May 5, 2014. The project was let by the Office of Support Services through Vendor Services and Bid Express. Nine bids were received on March 18, 2014, (all majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Columbus Asphalt Paving Inc. $242,296.73 Gahanna, OH Majority
Double Z Construction Company $252,004.81 Columbus, OH Majority
Decker Construction Company $254,441.32 Columbus, OH Majority
Danbert Inc. $277,648.42 Plain City, OH Majority
Newcomer Concrete Services, Inc. $286,107.18 Norwalk, OH Majority
The Shelly Company $314,560.43 Columbus, OH Majority
Complete General Construction Company $317,403.93 Columbus, OH Majority
Shelly and Sands, Inc. $321,926.66 Columbus, OH Majority
Jack Conie & Sons Corp $342,425.05 Columbus, OH Majority
(dba Conie Construction Company)
Award is to be made to Columbus Asphalt Paving Inc., as the lowest, responsive, responsible and best bidder for their bid of $242,296.73. The amount of construction administration and inspection services will be $24,229.67.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Columbus Asphalt Paving Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Columbus Asphalt Paving Inc. is 31-0857095 and expires 01/09/16.
3. FISCAL IMPACT
Funding in the amount of $266,526.40 for this project is available within the Street and Highway Improvements Fund, Fund 766. A transfer of cash and budget authority is necessary to align funding with this project expenditure.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to allow this project to begin at the earliest possible time this construction season and to allow the improvements to be available for the highest provision of vehicular and pedestrian safety.
Title
To amend the 2014 Capital Improvement Budget; to authorize the City Auditor to appropriate $266,526.40 from the unappropriated balance of the Street and Highway Improvements Fund, Fund 766; to authorize the City Auditor to transfer cash and appropriation within the Street and Highway Improvements Fund; to authorize the Director of Public Service to enter into contract with Columbus Asphalt Paving Inc. and to provide for the payment of construction administration and inspection services in connection with the Roadway Improvements - Ridge Street from Alley to Waterman project; to authorize the expenditure of up to $266,526.40 from the Street and Highway Improvements Fund; and to declare an emergency. ($266,526.40)
Body
WHEREAS, the City of Columbus Department of Public Service is engaged in the Roadway Improvements - Ridge Street from Alley to Waterman project; and
WHEREAS, work on this project consists of approximately 300 feet of pavement reconstruction, including pervious parking areas, curb sidewalk and storm sewer system; and
WHEREAS, bids were received on March 18, 2014, and tabulated on March 19, 2014, for the Roadway Improvements - Ridge Street from Alley to Waterman project, and a satisfactory bid has been received; and
WHEREAS, Columbus Asphalt Paving Inc. will be awarded the contract for the Roadway Improvements - Ridge Street from Alley to Waterman project; and
WHEREAS, it is necessary to enter into contract with Columbus Asphalt Paving Inc.; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Design and Construction in that this project should proceed immediately the construction of Ridge Street from Alley to Waterman project to ensure the safety of the traveling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvements Budget authorized by ordinance 0683-2014 be amended to provide sufficient authority in the appropriate project detail number for this project as follows:
Fund / Project / Project Name / Current C.I.B. / Change / C.I.B. as amended
766 / 766999-100000 / Unallocated Balance Fd. 766 (Street & HIghway Imp Carryover) / $714,951.00 / $6,594.00 / $721,545.00 (to match cash)
766 / 766999-100000 / Unallocated Balance Fd. 766 (Street & HIghway Imp Carryover) / $721,545.00 / ($266,527.00) / $455,018.00
766 / 530161-100136 / Roadway Improvements - Ridge Street from Alley to Waterman (Street & HIghway Imp Carryover) / $0.00 / $266,527.00 / $266,527.00
SECTION 2. That the City Auditor be and is hereby authorized to appropriate the sum of $266,526.40 from the unappropriated balance of the Street and Highway Improvements Fund, Fund 766, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2014, as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 766999-100000 / Unallocated Balance Fd. 766 / 766999 / $266,526.40
SECTION 3. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Street and Highway Improvements Fund, Fund 766, be authorized as follow:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 766999-100000 / Unallocated Balance Fd. 766 / 06-6600 / 766999 / $266,526.40
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100136 / Roadway Improvements - Ridge Street from Alley to Waterman / 06-6600 / 766136 / $266,526.40
SECTION 4. That the Director of Public Service be and is hereby authorized to enter into contract with Columbus Asphalt Paving Inc., 1196 Technology Drive, Gahanna, Ohio 43230, for the construction of the Roadway Improvements - Ridge Street from Alley to Waterman project in the amount of $242,296.73 or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $24,229.67.
SECTION 5. That for the purpose of paying the cost of the contract and inspection, the sum of up to $266,526.40 or so much thereof as may be needed, is hereby authorized to be expended from the Street and Highway Improvements Fund, Fund 766, for the Division of Design and Construction, Dept.-Div. 59-12 as follows:
Contract - $242,296.73
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100136 / Roadway Improvements - Ridge Street from Alley to Waterman / 06-6631 / 766136 / $242,296.73
Inspection - $24,229.67
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100136 / Roadway Improvements - Ridge Street from Alley to Waterman / 06-6687 / 766136 / $24,229.67
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.