Explanation
Background:
Bids were received by the Recreation and Parks Department on April 2, 2013 for the Far East and Carriage Place Facility Renovations Project as follows:
Status Base Bid Amount
Gutknecht MAJ $654,500.00
Builderscape MAJ $697,920.00
2K General MAJ $711,500.00
RW Setterlin MAJ $725,700.00
Project work consists of the following:
The work for which proposals are invited consists of: Interior renovation and upgrades to portions of the Far East Community Center. Work includes renovation of existing spaces, restroom upgrades, a vending and lounge area, and a general upgrade to the existing finishes. Also included are upgrades to the existing electrical systems and a survey for any possible hazardous materials. Also part of the scope is the acquisition and installation of a new gymnasium divider curtain in the Carriage Place Community Center, and other such work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
Planning Areas:
Far East Recreation Center (20) - $639,500.00
Carriage Place Recreation Center (5) - $15,000.00
Principal Parties:
Gutknecht Construction Co.
Jeff Feinman (Contact)
2280 Citygate Drive
Columbus, OH 43219
614-532-5410 (Phone)
31-0935568(Contract Compliance) 8/23/13
Fiscal Impact:
$720,000.00
Title
To authorize the City Auditor to transfer $15,000.00 within the voted Recreation and Parks Bond Fund 702; to amend the 2013 Capital Improvements Budget Ordinance 0645-2013; to authorize and direct the Director of Recreation and Parks to enter into contract with Gutknecht Construction Co. for the Far East and Carriage Place Facility Renovations Project; to authorize the expenditure of $654,500.00 and a contingency of $65,500.00 for a total of $720,000.00 from the voted Recreation and Parks Bond Fund; and to declare an emergency. ($720,000.00)
Body
WHEREAS, Bids were received by the Recreation and Parks Department on April 2, 2013 for the Far East and Carriage Place Facility Renovations Project and will be awarded to Gutknecht Construction Co. on the basis of lowest and best responsive bidder; and
WHEREAS, funds are being moved to alternate projects within Fund 702 to establish correct funding project detail location for the future project; and
WHEREAS, the 2013 Capital Improvement Budget will be amended to reflect the fund transfers from projects within Fund 702 for the Far East & Carriage Place Facility Renovations Project; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract with Gutknecht Construction Co. for the Far East & Carriage Place Facility Renovations Project to maintain construction schedule thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer $15,000.00 within the voted Recreation and Parks Bond Fund No. 702 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
510035-100017 (Far East Recreation Center) 723517 6621 $15,000.00
TO:
Project OCA Code Object Level 3 Amount
510035-100086 735086 6621 $15,000.00
(Carriage Place Recreation Center)
SECTION 2. That the 2013 Capital Improvements Budget Ordinance 0645-2013 is hereby amended as follows in order to provide sufficient budget authority for this legislation.
CURRENT:
Fund 702; Project 510035-100017 / Far East Recreation Center / $1,000,000.00 (Voted Carryover)
Fund 702; Project 510035-100086 / Carriage Place Recreation Center / $0 (Voted Carryover)
AMENDED TO:
Fund 702; Project 510035-100017 / Far East Recreation Center / $985,000.00 (Voted Carryover)
Fund 702; Project 510035-100086 / Carriage Place Recreation Center / $15,000.00 (Voted Carryover)
SECTION 3. That the Director of Recreation and Parks is hereby authorized to enter into contract with Gutknecht Construction Co. for the Far East & Carriage Place Facility Renovations Project.
SECTION 4. That the expenditure of $720,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702, as follows:
Project OCA Code Object Level 3 Amount
510035-100017 (Far East Recreation Center) 723517 6621 $705,000.00
510035-100086 735086 6621 $15,000.00
(Carriage Place Recreation Center)
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.