Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with G&G Concrete Construction for the Resurfacing - 2020 Rehabilitation project and to provide payment for construction, construction administration, and construction inspection services.
This contract includes potentially repairing 11 concrete City streets and 17 brick City Streets. The work consists of repairing and replacing concrete slabs, sawing and sealing concrete joints, repairing and replacing brick bases and surface courses, the repair of designated brick crosswalks, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is March 15, 2021. The project was let by the Office of Support Services through Vendor Services and Bid Express. Three bids were received on January 7, 2021, and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
G&G Concrete Construction LLC $1,851,686.83 Columbus, OH Majority
Columbus Asphalt Paving, Inc. $2,064,041.99 Gahanna, OH Majority
Decker Construction Co. $2,402,446.52 Columbus, OH Majority
Award is to be made to G&G Concrete Construction as the lowest responsive and responsible and best bidder for their bid of $1,851,686.83. The bid documents contained a special provision allowing the contracted amount to be adjusted up or down to the amount budgeted for this project. The contract amount will be $1,341,327.93. The amount of construction administration and inspection services will be $120,719.51. The total project amount is $1,462,047.44.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against G&G Concrete Construction.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for G&G Concrete Construction is CC023297 and expires 1/30/22.
3. PRE-QUALIFICATION STATUS
G&G Concrete Construction and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funding in the amount of $1,347,916.27 is available and appropriated within the Streets and Highways Bond Fund, Fund 7704, in Resurfacing (Project P530282-100000). An amendment to the 2020 Capital Improvements Budget is needed to match cash and to transfer budget authority to the proper project. Appropriation in the amount of $24,476.76 will need to be transferred from Dept-Div 5911 to 5912.
ACDI001334 lines 10 ($82,397.00), 40 ($20,262.30) and 50 ($11,471.87) will be used to provide the remaining needed funding of $114,131.17.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to preserve City assets.
Title
To amend the 2020 Capital Improvements Budget; to transfer appropriation between divisions within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with G&G Concrete Construction for the Resurfacing - 2020 Rehabilitation project; to authorize the expenditure of up to $1,347,916.27 from the Streets and Highways Bond Fund for the Resurfacing - 2020 Rehabilitation Project; and to declare an emergency. ($1,347,916.27)
Body
WHEREAS, the Department of Public Service is engaged in the Resurfacing - 2020 Rehabilitation project; and
WHEREAS, the work for this project consists of potentially repairing 11 concrete City streets and 17 brick City Streets. The work consists of repairing and replacing concrete slabs, sawing and sealing concrete joints, and repairing and replacing brick bases and surface courses. This contract also includes the repair of designated brick crosswalks, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, G&G Concrete Construction will be awarded the contract for the Resurfacing - 2020 Rehabilitation project; and
WHEREAS, the Department of Public Service requires funding to be available for the Resurfacing - 2020 Rehabilitation project for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary to amend the 2020 Capital Improvements Budget to match cash and establish budget authority within the correct project; and
WHEREAS, appropriation will need to be transferred from Dept-Div 5911 to 5912 to have sufficient appropriation within the correct Division; and
WHEREAS, funds will need to be expended to pay for project costs; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into contract with G&G Concrete Construction to preserve City assets, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2020 Capital Improvements Budget authorized by ordinance 2521-2020 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / C.I.B. as Amended
7704 / P530282-100000 / 59-03 Resurfacing (Voted Carryover) / $1.00 / $1,301,694 / $1,301,695.00 (to match cash)
7704 / P530282-100000 / 59-03 Resurfacing (Voted Carryover) / $1,331,047.00 / ($1,301,695.00) / $0.00
7704 / P530282-100069 / Resurfacing - Urban Paving - US33 Dublin Rd/Spring Street (PID 86651) (Voted Carryover) / $346,818.00 / ($46,221.00) / $300,597.00
7704 / P530282-952020 / Resurfacing - 2020 Rehabilitation (Voted Carryover) / $0.00 / $1,347,916.00 / $1,347,916.00
SECTION 2. That the transfer of appropriation in the amount of $24,476.76, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5911 (Infrastructure Management), Project P530282-100000 (59-03 Resurfacing ), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P530282-952020 (Resurfacing - 2020 Rehabilitation ), Object Class xx (Object Class title) per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with G&G Concrete Construction, 2849 Switzer Avenue, Columbus, Ohio, 43219, for the Resurfacing - 2020 Rehabilitation project in the amount of up to $1,341,327.93 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $120,719.51.
SECTION 4. That the expenditure of $1,347,916.27, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P530282-952020 (Resurfacing - 2020 Rehabilitation), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.