Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with CH2M Hill, Inc., in the amount of $10,432,936.00, for professional engineering services for the Dublin Road Water Plant (DRWP) Treatment Capacity Increase - Detailed Design Project.
Modifications to the Dublin Road Water Plant (DRWP) treatment process are necessary to increase plant capacity from 65 million gallons per day (MGD) to 90 MGD as recommended by the Water Beyond 2000 Phase III report and to comply with new rules promulgated by the Ohio Environmental Protection Agency (OEPA) set forth in the Stage 2 Disinfection By-Product Rule and the Long Term 2 Enhanced Surface Water Treatment Rule. This contract is for professional services for detailed design of treatment improvements selected from several pilot studies conducted in a previous contract (Project No. 690428, Contract No. 1009) at the DRWP. The new improvements will give the City the capability to remain in compliance with OEPA rules for drinking water and meet future water demand projections.
The professional engineering services will be completed in multiple phases:
1). Preliminary Design
2). Detailed Design (future planned contract modification)
3). Services During Construction (future planned contract modification)
Preliminary Design: Work under this phase will include assisting in the alternatives analysis of three pilot treatment layout options, including the evaluation of membrane processes (including Reverse Osmosis and Ultrafiltration), high rate clarification (Aqua DAF, Actiflo and Accelator) and residuals handling and disposal (Densadeg). Elements of this phase of work will include various meetings and workshops, value engineering, survey and mapping of the project site, geotechnical investigations, preliminary design drawings, and a Preliminary Design Report (PDR).
Detailed Design: Work under this future phase will include the preparation of Detailed Construction Contract Documents in accordance with the approved Preliminary Design Report (PDR). Construction Contract Document will include Construction Costs Estimate, Detailed Engineering Drawings, Specifications, and Bidding Documents.
Engineering Services During Construction: Work under this future phase includes performing periodic site visits to determine if work is proceeding in accordance with the contract documents, submittal review, clarification of Contractor's request for information and preparation of record drawings.
Note: It is the Division of Power and Water's intent to have the daily construction inspection and construction administration services for this project performed by an independent inspection group not actively involved in the project design.
2. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329.14, "Awarding professional service contracts through requests for proposals." Requests for Proposals (RFP's) were received on March 12, 2010 from CH2M Hill, Inc. and Malcolm Pirnie, Inc.
An evaluation committee reviewed the proposals and scored them based on the criteria mentioned above. Based on the evaluation of the proposals submitted, the Director of Public Utilities requests award of the project to CH2M Hill, Inc.
The Contract Compliance Number for CH2M Hill, Inc. is 59-0918189 (expires 5/11/12, Majority). Additional information regarding both bidders, description of work, contract time frame and detailed amounts can be found on the attached Legislation Information Form.
3. FUTURE CONTRACT MODIFICATIONS:
The Division of Power and Water (Water) anticipates future modifications to provide professional engineering services for the Detailed Design and Engineering Services During Construction phases.
4. FISCAL IMPACT: A transfer of funds within the Water Build America Bonds Fund will be necessary, as well as an amendment to the 2010 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into an agreement with CH2M Hill, Inc. for professional engineering services for the Dublin Road Water Plant (DRWP) Treatment Capacity Increase - Detailed Design Project; to authorize a transfer and expenditure of $10,432,936.00 within the Water Build America Bonds Fund; for the Division of Power and Water, and to amend the 2010 Capital Improvements Budget. ($10,432,936.00)
Body
WHEREAS, two technical proposals for professional engineering services for the Dublin Road Water Plant (DRWP) Treatment Capacity Increase - Detailed Design Project were received on March 12, 2010; and
WHEREAS, CH2M Hill, Inc. was the firm selected to perform the design services for this project based on criteria set forth in Columbus City Codes; and
WHEREAS, the Division of Power and Water would like to enter into a professional engineering agreement with CH2M Hill, Inc. for the Dublin Road Water Plant (DRWP) Treatment Capacity Increase - Detailed Design Project, for the aforementioned reasons; and
WHEREAS, it is necessary for this Council authorize the transfer within and expenditure of funds from the Water Build America Bonds Fund, for the Division of Power and Water, and
WHEREAS, it is necessary to authorize an amendment to the 2010 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into an agreement for professional engineering services for the Dublin Road Water Plant (DRWP) Treatment Capacity Increase - Detailed Design Project, for the preservation of the public health, peace, property and safety;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into an agreement for professional engineering services for the Dublin Road Water Plant (DRWP) Treatment Capacity Increase - Detailed Design Project; with the best, responsive and responsible bidder, CH2M Hill, Inc., 1103 Schrock Road, Ste. 400, Columbus, Ohio 43229; in the amount of $10,432,936.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water.
SECTION 2. That the City Auditor is hereby authorized to transfer $10,432,936.00 within the Department of Public Utilities, Division of Power and Water, Water Build America Bonds Fund, Fund No. 609, Dept/Div. No. 60-09, Object Level Three 6686, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
609 | 690358-100000 (carryover) | Auto. Meter Reading | 606358 | -$50,000
609 | 690359-100000 (carryover) | S. Wellfield Expansion | 606359 | -$3,000,000
609 | 690368-100000 (carryover) | Long St. Cleaning | 609368 | -$827,850.02
609 | 690384-100000 (carryover) | Griggs/Hoover Roadway Imp's | 609384 | -$200,000
609 | 690414-100000 (carryover) | PAWP Sludge Disposal | 609414 | -$6,355,085.98
609 | 690428-100001 (carryover) | DRWP Capacity-Detailed Design | 694281 | +$10,432,936
SECTION 3. That the 2010 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
609 | 690358-100000 (carryover) | Auto. Meter Reading | $50,000 | $0 | -$50,000
609 | 690359-100000 (carryover) | S. Wellfield Expansion | $3,000,000 | $0 | -$3,000,000
609 | 690368-100000 (carryover) | Long St. Cleaning | 609368 | $1,043,767 | $215,916 | -$827,851
609 | 690384-100000 (carryover) | Griggs/Hoover Roadway Imp's | $200,000 | $0 | -$200,000
609 | 690414-100000 (carryover) | PAWP Sludge Disposal | 609414 | $8,140,092 | $1,785,006 | -$6,355,086
609 | 690428-100001 (carryover) | DRWP Capacity-Detailed Design | $0 | $10,432,937 | +$10,432,937
SECTION 4. That the expenditure of $10,432,936.00 is hereby authorized for the Dublin Road Water Plant (DRWP) Treatment Capacity Increase - Detailed Design Project within the Water Build America Bonds Fund, Fund No. 609, Division 60-09, Project No. 690428-100001 (carryover), OCA Code 694281, Object Level Three 6686.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.