Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for Traffic Signals throughout the City which includes installation and ensuring the proper operation of the traffic control devices to promote pedestrian safety and expedite vehicular traffic flow. The Purchasing Office has solicited formal competitive bids for the purchase of traffic signals and traffic signal related equipment in the process of establishing universal term contracts (UTCs). This ordinance authorizes the expenditure of monies for traffic signals per the terms and conditions of these universal term contracts. A listing of the commodities, Vendors, UTCs and dollar amounts is attached to this ordinance.
The Purchasing Office also solicited bids for a wireless vehicle detection system. This system is an alternative to the wired system that is currently used at RR crossings. The current procedure requires the City to get a temporary easement from the railroad to install the wired system. This is a timely and costly method. The wireless system can be installed without the easement and is much less costly.
Two firms submitted bids for this product and Baldwin and Sours was the only firm to submit a complete bid:
SO033124 for Wireless Vehicle Detection Equipment had 2 responses, 1 was incomplete. Baldwin and Sours, Inc. was the lowest most responsive bidder for the amount of $7,855.00.
The total cost of the commodities needed is $681,514.84
This ordinance authorizes the purchases per the existing UTC contracts and successful bid with Baldwin and Sours, Inc., Tessco, Inc., Path Master, Inc., Traffic Control Products, Inc. and General Traffic Equipment Corp. to meet the Division's anticipated needs for this year for traffic signal equipment in the amount of $681,514.84.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Baldwin and Sours, Inc., Tessco, Inc, Path Master, Inc., Traffic Control Products, Inc. and General Traffic Equipment Corp.
2. CONTRACT COMPLIANCE
Baldwin and Sours, Inc's contract compliance #31104513 and expires: 5/7/10
Tessco, Inc's contract compliance # 341233777 and expires: 9/14/11
Path Master, Inc's contract compliance #31104513 and expires: 3/28/10
Traffic Control Products, Inc's contract compliance #341374949 and expires 5/29/11
General Traffic Equipment Corp's contract compliance #133095949 and expires: 3/18/11
3. FISCAL IMPACT:
Funding for these commodities is available in the Build America Bonds Fund and the Streets and Highways G.O. Bonds Fund.
4. EMERGENCY DESIGNATION
Emergency action is requested to procure the needed signal commodities as soon as possible to provide replacement signal materials and meet signal installation schedules at the earliest possible time for the safety of the travelling public.
Title
To authorize the Director of Finance and Management to establish purchase orders with various vendors for the purchase of traffic signal equipment per the terms and conditions of existing universal term contracts and per the results of bids for a wireless vehicle detection system; to amend the 2009 CIB; to authorize the transfer of monies within the Build America Bonds Fund and the Streets and Highways G.O. Bonds Fund for the Division of Planning and Operations; to authorize the expenditure of $681,514.84 from the Build America Bonds Fund and the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($681,514.84)
Body
WHEREAS, the Purchasing Office has solicited bids and established universal term contracts for the purchase of various traffic signal commodities; and
WHEREAS, bids were also solicited by the Purchasing Office for a wireless vehicle detection system; and
WHEREAS, the Division of Planning and Operations has a need to procure these items in a timely manner so as not to delay scheduled signal installations; and
WHEREAS, it is necessary to transfer monies between projects to fund the purchase of said signal commodities; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Planning and Operations, Department of Public Service, in that it is immediately necessary to establish purchase orders for this purpose, thereby preserving the public health, peace, property, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and hereby is authorized to establish purchase orders for the purchase of traffic signal commodities per the terms and conditions of existing universal term contracts and successful bids for the Division of Planning and Operations as described below.
Fund / Project
746 / 540007-100003
1. FL004441
Tessco, Inc.
Signal Equipment - $56,933.84
2. FL004493
Path Master, Inc.
Signal Equipment - $182,835.00
3. FL004496
Path Master, Inc.
Signal Equipment - $161,070.00
4. FL004497
Baldwin and Sours, Inc.
Signal Equipment - $38,380.00
5. FL004381
Baldwin and Sours, Inc.
Signal Equipment - $34,000.00
6. FL004104
Baldwin and Sours, Inc.
Signal Equipment - $7,890.00
7. FL004105
Path Master, Inc.
Signal Equipment - $165,151.00
8. FL004383
General Traffic Equipment Corp.
Signal Equipment - $9,600.00
9. FL004380
Path Master, Inc.
Signal Equipment - $3,400.00
10. FL004382
Traffic Control Products, Inc.
Signal Equipment - $14,400.00
Fund / Project
704 / 540007-100003
11. Bid Item - Wireless Vehicle Detection System
SO033124
Baldwin and Sours, Inc.
Wireless Vehicle Detection System - $7,855.00
Section 2. That the expenditure of $681,514.84 be and hereby is authorized from the Streets and Highways G.O. Bonds Fund, Fund 704, and the Build America Bonds Fund, Fund 746, Dept.-Div. 59-11, Division of Planning and Operations as follows
Dept.-Div. 59-11 Division of Planning and Operations
Fund / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
704 / 540007-100003 / Traffic Signal Installations - Signal Commodities / 06-6651 / 740703 / $7,855.00
746 / 540007-100003 / Traffic Signal Installations - Signal Commodities / 06-6622 / 540703 / $673,659.84
Section 3. That the 2009 CIB authorized within ordinance 0806-2009 be amended to provide sufficient authority for this commodity acquisition as follows:
Fund / Project / Project / Current CIB Amount / amendment amount / CIB amount as amended
746 / 530103 - 100017 / Arterial Street Rehabilitation - Lockbourne Road / $2,255,991.00 / ($269,643.00) / $1,986,348.00
746 / 540007-100003 / Traffic Signal Installations - Signal Commodities / $404,017.00 / $269,643.00 / $673,660.00
704 / 590136-100000 / East Broad Street TIF / $106,108.00 (Carryover) / ($7,855.00) (Carryover) / $98,253.00 (Carryover)
704 / 540007-100003 / Traffic Signal Installations - Signal Commodities / $0.00 (Carryover) / $7,855.00 (Carryover) / $7,855.00 (Carryover)
Section 4. To move cash and appropriation between projects within Fund 746, the Gov'l Build America Bonds (B.A.B.s) Fund and Fund 704, the Streets and Highways G.O. Bonds Fund as follows:
FROM:
Fund / Project # / Project / O.L. 01-03 Codes / OCA Code / Amount
746 / 530103 - 100017 / Arterial Street Rehabilitation - Lockbourne Road / 06-6600 / 531317 / $269,642.84
704 / 590136 - 100000 / East Broad TIF / 06-6600 / 591262 / $7,855.00
TO:
Fund / Project # / Project / Object Level Three Codes / OCA Code / Amount
746 / 540007-100003 / Traffic Signal Installations - Signal Commodities / 06-6600 / 540703 / $269,642.84
704 / 540007-100003 / Traffic Signal Installations - Signal Commodities / 06-6600 / 740703 / $7,855.00
Section 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.