Explanation
BACKGROUND: The purpose of this legislation is to authorize the Board of Health to enter into two contracts for promotoras services and live interpretation/translation services at Columbus Public Health’s facility located at 240 Parsons Avenue, as well as nearby health clinics.
Columbus Public Health has a need to provide promotoras services for persons with limited English proficiency who receive services at Columbus Public Health clinics. Columbus Public Health has a need to make funds available to contract with Ohio Hispanic Coalition to provide promotoras services. This legislation is in response to bid SA004736, which was posted January 7, 2013. The contract period is April 1, 2016 through March 31, 2017. This is the fourth year of a five year renewal bid. The contract amount is not to exceed $32,000.00. The contract compliance with Ohio Hispanic Coalition expires September 3, 2017. The contract compliance number is 311477946. Ohio Hispanic Coalition is a non-profit organization.
Columbus Public Health has a need to provide language interpretation services for persons with limited English proficiency who receive services at Columbus Public Health clinics. Columbus Public Health has a need to make funds available to contract with Access 2 Interpreters, LLC. This legislation is in response to bid SA004736, which was posted January 7, 2013. Access 2 Interpreters, LLC will provide live interpretation and translation services. The contract period is April 1, 2016 through March 31, 2017. This is the fourth year of a five year renewal bid. The contract amount is not to exceed $180,000.00. The contract compliance with Access 2 Interpreters, LLC, expires July 22, 2017. The contract compliance number is 760803722. Access 2 Interpreters, LLC, is a certified female business enterprise.
FISCAL IMPACT: Funding for the contracts with Ohio Hispanic Coalition and Access 2 Interpreters, LLC, is budgeted within the Health Special Revenue Fund, Fund No. 2250.
Title
To authorize and direct the Board of Health to enter into a contract with Ohio Hispanic Coalition for promotoras services; to authorize the total expenditure of $32,000.00 from the Health Special Revenue Fund; to authorize and direct the Board of Health to enter into a contract with Access 2 Interpreters, LLC. for live interpretation/translation services; to authorize the total expenditure of $180,000.00 from the Health Special Revenue Fund. ($212,000.00)
Body
WHEREAS, a need exists for promotoras services and live interpretation/translation services for persons with limited English proficiency who receive services at Columbus Public Health clinics; and,
WHEREAS, bid SA004736 was bid on the City’s vendor service website on January 7, 2013; and,
WHEREAS, an evaluation of all bids received was performed and it was determined that Ohio Hispanic Coalition was the lowest, most responsive and responsible bidder for the provision of promotoras services; and,
WHEREAS, an evaluation of all bids received was performed and it was determined that Access 2 Interpreters, LLC, was the lowest, most responsive and responsible bidder for the provision of live interpretation/translation services; and,
WHEREAS, this is the fourth year of a five year contract; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Health to authorize the Director to continue these contracts; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized to enter into contracts for $32,000.00 with Ohio Hispanic Coalition to provide promotoras services, and $180,000.00 with Access 2 Interpreters, LLC, to provide live interpretation/translation services, for the period of April 1, 2016 through March 31, 2017.
SECTION 2. That the expenditure of $212,000.00 is hereby authorized from the Health Special Revenue Fund, Fund No. 2250, Division No. 5001 as follows:
2016 Promotoras, Interpretation/Translation Services
Object
Class & Purpose Main Account Program Project No. Section 3 Sect. 4 Sect. 5 Amount
03 - Services-Operation & Maint. 63000 HE003 n/a 500108 HE15 n/a $212,000.00
Total for 2016 Promotoras, Interpretation/Translation Services $212,000.00
SECTION 3. That these contracts were awarded in accordance with the competitive bidding provisions of the Columbus City Code.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City’s financial reports.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.