Explanation
BACKGROUND:
The Department of Technology has a need to renew a contract with Emerson Network Power, Liebert Services, Inc., formerly known as Liebert Global Services, established by Ordinance No. 1160-2006, for annual maintenance and related services associated with the Uninterrupted Power Supply (UPS) systems, utilized by the Department of Technology. The contract was most recently renewed by authority of ordinance 0339-2011 (purchase order EL011561). This contract covers services for computer and data centers at two separate locations, and allows for continuous operations when power fluctuations and failures occur. The original contract provided language that allows for modifications and renewals for additional coverage periods at the end of each year's coverage period, contingent upon the express written approval of all parties and the City's appropriation and authorization of funds.
Approval of this ordinance will make provisions for an annual maintenance service agreement, with a total cost of $46,236.00. This amount is for both locations with a coverage period of 4/19/2012 through 4/18/2013.
Liebert Services, the service division of Emerson Network Power, is the only factory authorized service provider for the UPS equipment used at the City's data centers. As such, approval of this ordinance will allow the agreement with Emerson Network Power to be established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
FISCAL IMPACT:
For fiscal years 2010 and 2011, the amounts of $56,923.00 and $51,162.00, respectively were expended for maintenance support and related services with Emerson Network Power, Liebert Services, Inc., formerly known as Liebert Global Services, for the batteries UPS system. The funding for this renewal is available within the Department of Technology, Information Services Division, internal service fund. The 2012 annual maintenance total cost of $46,236.00 will provide annual coverage for two (2) locations, which will bring the annual maintenance contract aggregate total to $314,226.99.
CONTRACT COMPLIANCE NUMBER:
Vendor: Emerson Network Power, Liebert Services, Inc. CC#/FID#: 43 - 1798453 Expiration Date: 01/24/2013
Title
To authorize the Director of the Department of Technology to renew a contract with Emerson Network Power, Liebert Services, Inc. for annual maintenance and related services associated with the batteries Uninterrupted Power Supply (UPS) systems; in accordance with the sole source procurement provisions of the Columbus City Codes; to authorize the expenditure of $46,236.00 from the Department of Technology, Information Services Division, internal service fund. ($46,236.00)
Body
WHEREAS, approval of this ordinance will allow the Director of the Department of Technology to continue utilizing services provided by Emerson Network Power, Liebert Services, Inc., formerly known as Liebert Global Services, associated with an annual maintenance service agreement for the batteries Uninterrupted Power Supply (UPS) systems; and
WHEREAS, the UPS systems allows for continuous operations when power fluctuations and failures occur; and
WHEREAS, this renewal totaling $46,236.00 will provide the cost for two (2) locations with a coverage period from 4/19/2012 through 4/18/2013 for both locations; and
WHEREAS, this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07; and
WHEREAS, it is necessary to authorize this annual contract renewal, to provide uninterrupted service associated with the UPS and provided by Emerson Network Power, Liebert Services, Inc., thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to renew an annual contract with Emerson Network Power, Liebert Services, Inc., formerly known as Liebert Global Services, for maintenance and related services for the batteries Uninterrupted Power Supply (UPS) systems for two (2) locations with coverage period of 4/19/2012 through 4/18/2013.
SECTION 2: That the expenditure of $46,236.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02|Fund: 514| Subfund 001|OCA Code: 470202|Obj. Level 1: 03|Obj. Level 3: 3372|Amount: $46,236.00
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
SECTION 5: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.